1 Create a ZoomGrants™ account (below) or log in to your existing account (above) 2 Select a Program to apply for, then click the Apply button to get started 3 Answer the questions and/or fill in the fields in each tab 4 If necessary, upload any requested documents 5 Submit your application and wait for a decision 6 If you are selected to receive funding, you might be required to submit invoices or reports through your application
TIPS:
Answers are saved automatically when you leave each field.
Turn SPELL-CHECKING on. Your browser probably has it, might as well use it.
Copying/pasting data works best when you are pasting UNFORMATTED text. (Bullets and other special characters do not transfer and are usually replaced with question marks.)
When you paste data into a field, the character count will be inaccurate until you add/delete at least one character.
Log out and come back at any time to continue your work, but be sure to finish and submit before the deadline.
Please refer to the RFP document under the Library tab to see the full RFP details.
OVERVIEW:
This Social Engagement Strategy 1: Support Senior Centers RFP seeks to allocate VSHSL funds to Senior Centers to participate as members of the King County Senior Center Network.
RFP STRUCTURE:
This RFP has two parts:Responses to Part One are required of all applicants; responses to Part Two are optional and required only for organizations wishing to also apply for supplemental funding.
TIMELINE:
RFP Release Date: January 24, 2024
Information Session: February 7, 2024
Final Day to Submit Questions: March 6, 2024
Proposals Due: March 13, 2024 by 2:00 PM
Notifications Sent: May 2024 (tentative)
Contract Start Date: July 2024 (tentative)
COMMUNICATION:
All documents to be submitted in response to this RFP should be uploaded through ZoomGrants.
The RFP Lead is the sole point of contact for this procurement. All communication regarding the subject matter of this opportunity between the applicants and DCHS upon release of this RFP must be through ZoomGrants or the RFP Lead, as follows:
Norah Erwin-Stewart RFP Lead nerwinst@kingcounty.gov
Any other communication will be considered unofficial and non-binding on DCHS. Applicants are to rely on written statements issued by the RFP Lead. Communication directed to parties other than the RFP Lead on this opportunity may result in disqualification of the applicant.
The full RFP and associated attachments are available for download under the Library tab. Applicants are advised to review these documents in their entirety for guidance on the purpose, requested program models, application questions, and deadlines. Applicants are responsible for regularly checking ZoomGrants for any updates, clarifications, or amendments that may be uploaded.
**Information Session**
Link to recording: https://youtu.be/1uN96VK6nmc A virtual information session to discuss questions related to each part of this RFP will be held:
Eligible applicants must meet the following minimum qualifications:
One full calendar year or more of experience prior to application providing the types of activities, if not the level, outlined in the definition of Senior Center.
Meet the definition of a Senior Center as described in Attachment A, Section X. Glossary of Terms or attest to being able to meet the definition within six months of contract start date if awarded funds from this RFP. (Programs that rely on individuals meeting eligibility criteria or that are funded as a Long-Term Service and Support Program do not meet the definition of a Senior Center. PACE programs and Adult Day Health or Adult Day Care programs do not qualify as Senior Centers under the VSHSL definition.)
Located in King County, Washington.
Not in breach of any King County Adult Services Division (ASD) contract.
To be eligible for Part Two, an applicant must be awarded through Part One.
Submit a timely application within the scope of work of this RFP as outlined in Attachment A, Section II. C., RFP OVERVIEW: The Request.
For higher quality, dial a number based on your current location.
Dial:
+1 253 215 8782 US (Tacoma) +1 253 205 0468 US +1 669 444 9171 US +1 669 900 6833 US (San Jose) +1 719 359 4580 US +1 346 248 7799 US (Houston) +1 564 217 2000 US +1 646 931 3860 US +1 689 278 1000 US +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington DC) +1 305 224 1968 US +1 309 205 3325 US +1 312 626 6799 US (Chicago) +1 360 209 5623 US +1 386 347 5053 US +1 507 473 4847 US 833 928 4608 US Toll-free 833 928 4609 US Toll-free 833 928 4610 US Toll-free 877 853 5247 US Toll-free 888 788 0099 US Toll-free 833 548 0276 US Toll-free 833 548 0282 US Toll-free
By entering your initials here you certify this submission truthfully and accurately represents your application and is hereby submitted for review. Submission of this application does not, in any way, guarantee that your application will yield a favorable result.
Submission of this application also
indicates your agreement to the
terms
of using ZoomGrants™.
Thank you for your interest in the King County Department of Community and Human Services (DCHS) Veterans, Seniors, and Human Services Levy (VSHSL) Social Engagement Strategy 1 (SE1) Support Senior Centers Request For Proposals (RFP). This email confirms receipt of your submission. After your submission is reviewed, you will be contacted directly regarding the funding decision.
We would like to hear about your experience applying for this funding opportunity. Please follow this link to respond to a 5-question survey about your experience: https://forms.office.com/g/qqFjrNhH9e.
To answer Question #1, please copy & paste the following text into the text box: VSHSL SE1 Support Senior Centers RFP.
Your responses to survey questions will be anonymous and will not impact the outcome of awards.
DCHS will review the feedback we receive to improve the experience of our community partners applying for DCHS funding opportunities.
Thank you! DCHS Contracts and Procurement Unit
Some fields are still empty...
You
must first create a new account or
login to an existing account to save
changes.
Responses to summary questions (Summary Questions tab of ZoomGrants) are required for all applicants but will not be scored. This tab is to help VSHSL understand the characteristics of organizations that are applying for this RFP.
Senior Center Name/Project Name
Amount Requested VSHSL Foundational 12-month Total
Amount Requested VSHSL Supplemental 12-month Total
Applicant Information
First Name
Last Name
Telephone
Email
Address 1
Address 2
City
State/Province
ZIP+4/Postal Code
Country
Organization Information
(changes to this data will be reflected on all other applications for this organization)
Create an Organization
Questions
Informational Questions (Unscored/Required)
(answers are saved automatically when you move to another field)
Responses to informational questions (Informational Questions tab of ZoomGrants) are required for all applicants but will not be scored.
PART ONE: Foundational Information
1. Please select the group option that best describes your organization:
2. Does your organization have one full calendar year or more of experience providing the types of activities, if not the level, outlined in the definition of Senior Center?
3. Does your organization have programming or outreach activities related to senior veterans, servicemembers, and their families?
4. Please identify which data management system your organization currently uses to track senior activities: Please check all data management systems you use. If not listed, please use the Other field to describe what your organization uses.
5. Does your organization currently meet King County’s definition of a Senior Center as outlined in the definition in Section X of the RFP?
PART ONE: Attestations
6. By checking this box, you indicate your organization’s willingness and capacity to partner with King County as an equity, race, and social justice changemaker that actively works to undo institutional racism and ageism, especially against Black, Indigenous, and other People of Color communities including in suburban and rural areas, and intentionally reduce disparities among Lesbian, Gay, Bisexual, Transgender, Queer + (LGBTQ+), immigrant and refugee communities, and other systemically minoritized communities, so that King County can be a place where everyone grows old with dignity and joy. This includes but is not limited to ongoing training for staff and volunteers, active engagement in Race, Age, Diversity, and Inclusion Opportunities (RADIO) work and mediation when conflicts arise, and prioritizing outreach, community engagement, partnerships and programming that center and celebrate identities that have been historically underserved in the region. This section outlines King County’s expectations for contracting partners. Selection of the below box confirm your understanding of those expectations as to be reflected in a final contract agreement.
7. By checking this box, you indicate your organization’s willingness and capacity to fully participate in King County’s Senior Center Network including but not limited to engaging in regular meetings, Race, Age, Diversity, and Inclusion Opportunities (RADIO) work, and providing guided connections and referrals between VSHSL-funded and non-VSHSL-funded service providers. This section outlines King County’s expectations for contracting partners. Selection of the below box confirm your understanding of those expectations as to be reflected in a final contract agreement.
8. By checking one of the boxes below, you indicate the status of your organization. This section outlines King County’s expectations for contracting partners. Selection of the below box confirm your understanding of those expectations as to be reflected in a final contract agreement.
9. By checking this box, you indicate your organization can accept ad hoc, one time and/or emergency funds to support essential services for the populations you serve. This section outlines King County’s expectations for contracting partners. Selection of the below box confirm your understanding of those expectations as to be reflected in a final contract agreement.
PLEASE CONFIRM: VSHSL Supplemental Information
10. If you are applying for VSHSL Supplemental funding, please confirm and see Question 15 in the Narrative & Budget Questions Tab and complete and upload to the Required Documents, Part Two narrative questions (Attachment D) and Tab 2 in the Budget Template (Attachment C). If no, please select "N/A" below.
This section will be scored. Please ensure there is sufficient detail in your narrative for reviewers to have a clear understanding of your responses.
Please Note:
Responses to All Part One questions including the budget (Attachment C, Tab 1) and responses to Foundational Funding Questions (below) are required.
The character maximum for each narrative question is 2,000 characters.
If applicable:
A PART TWO budget (Attachment C, Tab 2) and response to VSHSL Supplemental Funding Narrative Questions (Attachment D) is only required if you plan on submitting a proposal for Supplemental funding. If you are not seeking VSHSL Supplemental funding, PART TWO submissions are NOT required.
PART ONE: Senior Center Experience & Qualifications
1. Please describe your organization’s work as a Senior Center by addressing each of the following:
[a] Describe the following elements of your Senior Center:
• Mission,
• Physical space(s),
• Services and activities and how those meet the definition,
• Number of hours open each day of the week and whether that includes drop-in hours.
[b] How many unduplicated seniors participated in Senior Center activities offered through your organization in the previous calendar year?
[c] Please describe the characteristics and unique needs of the senior population(s) you serve and who participate(s) in your Senior Center. Consider describing countries of origin, racial/cultural and/or gender/sexual identities, geographic isolation, particular needs such as people with dementia, seniors who identify as individuals with disabilities, age range, socioeconomic status or any other details that provide insights into the communities who participate in your Senior Center.
[d] In what district(s) of King County does the population you serve live? (Please see King County Council Districts Map in Attachment G)
Respond to this question if you answered “Yes” to Question 5 in the Informational Questions section. Otherwise, write "N/A"
2. Please describe your organization and how it would leverage VSHSL funds to meet the full definition of a Senior Center within six (6) months of contracting with King County ASD by addressing the following:
[a] Please describe the following elements of your organization and how it will meet the full definition of a Senior Center with VSHSL funds and leveraged partnerships:
• Mission,
• Physical space(s),
• Services and activities and how those will meet the full definition of a Senior Center,
• Number of hours open each day of the week and whether that includes drop-in hours,
[b] Challenges and/or constraints that have prohibited your organization from currently meeting the definition of a Senior Center as outlined in this RFP.
[c] How many unduplicated seniors participated in Senior–focused activities offered through your organization in the previous calendar year?
[d] Please describe the characteristics and unique needs of the senior population(s) you serve and who participate(s) in your organization. Consider describing countries of origin, racial/cultural and/or gender/sexual identities, geographic isolation, particular needs such as people with dementia, seniors who identify as individuals with disabilities, age range, socioeconomic status or any other details that provide insights into the communities who participate, or who will participate if your organization is awarded funds as a Senior Center.
[e] In what district(s) of King County does the population you serve live? (Please see King County Council Districts Map in Attachment G)
Respond to this question if you answered “Partially” to Question 5 in the Informational Questions section. Otherwise, write "N/A"
PART ONE: Equity, Race & Social Justice
3. King County declared racism a public health crisis on June 11, 2020. This declaration recognizes that governments need to work towards dismantling centuries of systemic racism by equitably investing in Black, Indigenous and People of Color communities. King County intends to partner with organizations that lead with race, equity and social justice, and incorporate an intersectional approach to reduce health disparities and increase wellbeing among older adults in King County.
Please share your senior center’s equity, inclusion, and diversity values.
4. What are specific goals you have to build your organization’s capacity to embody these values? What is the plan to achieve these goals?
5. Please describe how your senior center has:
a. worked to advance the delivery of equitable services to Black, Indigenous and People
of Color communities including multicultural/multi-ethnic and/or non-native English-
speaking seniors; and
b. worked to include underrepresented groups within your community; and
c. addressed the intersection of age with race, class, disability, national origin, sex,
gender identity and expression, and/or other identities and lived experiences including
rural identities.
You may provide one example that addresses each subsection of this question or different examples that address each of the subsections separately. Regardless of the number of examples, a strong response will address all of three subsections above.
6. If a participant, volunteer, or staff of your Senior Center makes a comment or behaves in a manner that could be experienced as prejudiced, what is the response? If you have an example from past experience, please share one.
PART ONE: Data Collection & Evaluation
7. King County requires contractors to submit individual-level and/or aggregate-level participant data (including demographics and program outcomes), which is used to inform program performance, Continuous Quality Improvement (CQI) and contract monitoring. Data submission could look slightly different among programs.
King County uses the Results Based Accountability (RBA) framework to measure and report on the impact of VSHSL funded programs. In collaboration with King County, contractors awarded funding will develop performance measures in the three RBA domains: “How much did we do?”, “How well did we do it?”, “How are persons served better off?”. Describe your organization’s capacity to collect and report data to King County. If your organization currently uses data for Continuous Quality Improvement (CQI), please give examples (i.e., type of data, systems used to collect, how it has informed programming, etc.). If your organization has not used data for CQI previously, please give examples of ways that you would like to use data to inform programming in the future.
PART ONE: Fiscal Management & Budget
8. Has your organization ever contracted with King County or another public entity? Please select from the below:
9. Please describe how you intend to manage public funds should you be awarded VSHSL funding, including your organization’s ability to produce a detailed general ledger separated by fund source.
10. Describe any audit findings or concerns during the last 24 months as well as the resolution of each (this can be a financial statement audit, federal single audit, monitoring site visit by King County or another federal, state or local agency). If there was a summary report of the outcome produced for any audit, please upload this report to the Required Documents tab in ZoomGrants.
11. Explain how your organization handles its finances by addressing the following:
How do you make sure your accounting follows good practices and that there are checks in place to prevent errors or misuse of funds? If your organization is newer, describe how you plan to set up these financial systems. Will you use experienced staff in-house or out-source the work?
12. Please provide a detailed proposed 12-month budget for Part One: Foundational funding using the Part One tab of the budget template in Attachment C. Please upload the completed budget template to the Required Documents tab in ZoomGrants.
Seattle-based Senior Centers
13. For Seattle-based Senior centers, please see Attachment E in the Document Library. If you are not a Seattle-based Senior Center, please select "N/A" below.
14. For Seattle-based Senior centers, please see Attachment E in the Document Library. If you are not a Seattle-based Senior Center, please select "N/A" below.
AS APPLICABLE: PART TWO - VSHSL Supplemental Funding
15. Please provide a detailed proposed 12-month budget for Part Two: Supplemental funding using the Part Two tab of the budget template in Attachment C and be sure to upload this to the Required Documents tab in ZoomGrants AND complete and upload your Supplemental funding proposal in response to Attachment D to the Required Documents tab in ZoomGrants.
Please select "N/A" if you are not pursuing Supplemental funding.
Tables
(answers are saved automatically when you move to another field)
A PART ONE budget in Attachment C is required for all.
A PART TWO budget in Attachment C is only required if you plan on submitting a proposal for VSHSL Supplemental funding. Please complete and upload Attachment D to submit your proposal - this is required. If you are not seeking VSHSL Supplemental funding, PART TWO submissions are NOT required.
