1 Create a ZoomGrants™ account (below) or log in to your existing account (above) 2 Select a Program to apply for, then click the Apply button to get started 3 Answer the questions and/or fill in the fields in each tab 4 If necessary, upload any requested documents 5 Submit your application and wait for a decision 6 If you are selected to receive funding, you might be required to submit invoices or reports through your application
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STOP---STOP---STOP IF YOU ARE APPLYING UNDER THE UMBRELLA OF A FISCAL SPONSOR YOU MUST HAVE YOUR FISCAL SPONSOR INVITE YOU TO APPLY. FISCAL SPONSORS MUST INITIATE EACH APPLICATION FOR THEIR SPONSORED PROJECTS AND MUST COMPLETE THE SUMMARY SECTION FOR ALL SPONSORED PROJECT APPLICATIONS. PLEASE CONTACT Anne-Marie McKaskle-Davis with any questions. email@example.com
****Applications are accepted on a quarterly basis (as funds are available) If your event(s) begin in OCTOBER, NOVEMBER OR DECEMBER 2019 – The deadline is August 26, 2019. If your event(s) begin in JANUARY, FEBRUARY or MARCH 2020 – The deadline October 28, 2019. If your event(s) begin in APRIL, MAY or JUNE 2020 – The deadline is JANUARY 27, 2020 at 11:59 PM. If your event(s) begin in JULY, AUGUST or SEPTEMBER 2020 – The deadline is APRIL 27, 2020 at 11:59 PM.
Community Initiatives funding is available to arts groups, non-arts groups, and individual artists that produce or present arts activities and are not already receiving funding through the Cultural Arts Division’s Core Funding or Cultural Heritage Festivals Programs. The Community Initiatives Program provides support for smaller community arts projects and activities that may develop throughout the year. The purpose of the Community Initiatives Program is to support public arts and cultural programming that celebrates Austin’s culture of creativity and to encourage collaboration, innovation, accessibility, and cultural tourism.
Minimum Requirements for Applicants Applicants must be one of the following
o An incorporated, tax exempt, 501(c) arts or non-arts organization, OR o An Incorporated (non-501(c) organization but is registered as a Non-Profit with the Texas Secretary of State Office as evidenced by the Certificate of Formation) arts or non-arts group o An Unincorporated arts or non-arts group o An individual artist Individuals, (un)incorporated groups may choose to apply with a fiscal sponsor but it is NOT required. - Organizations must be based or individual artists must reside in Austin or its Extra Territorial Jurisdiction (ETJ) for a MINIMUM of one year prior to the application due date;
- A budget history of ongoing artistic/cultural programs for a MINIMUM of one year prior to the application due date; - The proposed activity MUST be an event advertised to the general public and occur within and for the benefit of the residents, visitors and tourists of Austin and/or its Extra Territorial Jurisdiction (ETJ). - MUST have produced artistic work in Austin, within your artistic expertise, and with a budget history of for a minimum of one (1) year prior to the application deadline - MUST not have received Community Initiative funding more than a total of five times consecutively or not. Minimum Requirements for FISCAL SPONSORS Fiscal Sponsors must • Be a 501(c) organization located in Austin or its Extra-Territorial Jurisdiction (ETJ), • Have a PAID Executive Director, • have an active volunteer Board of Directors that meets at least three times a year, • Been in existence for: o at least one (1) year and Have at least a $50,000 annual operating budget as evidenced by the most recently completed IRS Form 990, OR o at least five (5) years and have at least a $35,000 annual operating budget as evidenced by the most recently completed IRS Form 990 PUBLIC ART PROJECTS Artists and organizations proposing to do public art projects, which are defined as permanent or temporary visual art installations in locations that are visible and accessible to the public, must obtain permission from the property owner prior to submitting a Community Initiatives application. Privately Owned property – If a private project (or a public project other than the City of Austin) owns the property, the applicant must obtain a formal letter of support from the owner allowing the applicant to install the proposed artwork. This letter must be included with the application. Without the property owner’s written consent, the application cannot be reviewed. City of Austin Property – Applicants proposing to install public art on City of Austin property must submit an Artwork Donation/Loan Review application for review by the Arts Commission. The Arts Commission must approve the donation prior to entering into the contract and in no case later than 7/30/17. To arrange the Arts Commission review, please contact Cultural Arts Funding Program staff. Artwork Donation/Loan Review application forms are available at http://austintexas.gov/sites/default/files/files/EGRSO/art_donation_2014_v01.pdf (you may also find this document in the "Library" Tab above. If awarded funding, this does not guarantee approval of Artwork Donation/Loan application by the City of Austin for the proposed artwork.
The City of Austin will NOT fund, nor allow as a match: • Programming that is not open and marketed to the general public • Governmental agencies or public authorities • Educational institutions, including public or private schools, colleges and/or universities • Applicants that have a “delinquent” status with the Cultural Arts Funding Programs • An operating deficit or budget shortfall projected for the funding period or incurred within previous fiscal periods • Previously completed activities • Religious and/or sectarian programming or any programming and or services that are solely for the promotion of or consumption by a specific religious order and/or a particular sect • Cash reserves or endowments of any kind, as awarded funds are to be expended within the designated funding period • Capital expenditures, purchase, repair or renovation of equipment or real property, including construction, renovation or purchase of equipment and/or real property. In the case of neighborhood art and design projects, funding may be requested for research, planning, design and/or fabrication of art projects, but not for general construction, reconstruction, landscaping, or other costs that can be considered capital expenditures. • Applicants whose nonprofit status has been revoked by the Internal Revenue Service • Programs and/or services of Austin-based arts and cultural organizations that benefit other cities or regions • Projects that benefit a commercial business or activity • More than one application per eligible program per fiscal year • Sponsored projects that benefit the Fiscal Sponsor or are an extension of the Fiscal Sponsor’s programs or services • Fundraising groups and/or “friends of” organizations that exist primarily to support an artistic organization/group • Foundations with a principal purpose of making grants to unrelated organizations or individuals. Foundations are eligible to serve as Fiscal Sponsors, however • Activities concurrently receiving funding through other City of Austin Cultural Funding Programs • Activities concurrently receiving funding through other City of Austin Department Programs • Established, regularly occurring arts events (including classes and residencies) occurring with the contract period INELIGIBLE PROJECT COSTS These project costs cannot be used as match, and may not be limited to, the following: • Costs associated with the start-up of a new organization • Direct project costs incurred more than 60 days prior to the grant starting date • Any fund-raising expenses, including but not limited to entertainment, reception or hospitality functions expenses • Consultants who are members of an applicant’s staff or board • Payments to students or interns whose employment is tied to class credit • Operating costs not associated with the project • Purchase of gifts, awards, cash prizes, scholarships, contributions or donations • Existing deficits, fines, contingencies, penalties, interest or litigation costs • Internal programs at colleges or universities • Curriculum development or curricular activities such as creation of textbooks or classroom materials • Scholarly or academic research, tuition, and activities which generate academic credit or formal study toward an academic or professional degree • Exception: Mileage is allowed at the approved per diem rates when accompanied by a completed City of Austin Cultural Funding Private Vehicle Report. Travel activity must be essential to the project. Travel for research is not an eligible project cost. • Purchase of Gasoline • Property Taxes or any other tax with the exception of retail sales or payroll tax • Audits unless required per cultural funding contract • Membership fees • The purchase of computer software/hardware • Mass produced commercial products • In-Kind contributions (including unpaid, volunteer time) from sponsored project individual artists, applicant employees or applicant board members Ineligible Project Costs include (CAN be used as match), but may not be limited to, the following: • Cultural Funding Services Agreement (contract) management costs, writing fees, sponsorship fees, or any other contract management fees. They may be used as match, however, if occurring during the Agreement Fiscal Year • Travel of Applicant or Sponsored Individual/Organization’s administrative staff • Food or beverages, unless essential to the project. Contact CAD staff to verify eligibility of any food or beverage expenses Contact Cultural Arts Division Staff for questions or clarifications of eligible project expenditures and match contributions.
By entering your initials here you certify this submission truthfully and accurately represents your application and is hereby submitted for review. Submission of this application does not, in any way, guarantee that your application will yield a favorable result.
Submission of this application also
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of using ZoomGrants™.
By submitting this contract, the applicant hereby gives assurance to the City of Austin that: 1. The activities and services for which financial assistance is sought will be administered by the applicant organization; 2. Any funds received as a result of this application will be used solely for the project described; 3. The applicant has read, understands, and will conform to the intent outlined in the Community Initiatives Guidelines; 4. The applicant will comply with Title VI of the Civil Rights Act of 1964, with labor standards under Section 5(j) of the National Foundation of the Arts and Humanities Act of 1965, with Section 504 of the Rehabilitation Act Amendments of 1974, with Title IX of the Education Amendments of 1972, with the Americans with Disabilities Act of 1990, with the Age Discrimination Act of 1975, and with the Drug Free Workplace Act of 1988; 5. The applicant will comply with Section 10(7)(b) of the Texas Commission on the Arts’ Enabling Legislation, which prohibits the TCA and its grantees from knowingly fostering, encouraging, promoting, or funding any project, production, workshop, and/or program which includes obscene material as defined in Section 43.21 Penal Code of Texas; 6. The applicant will not discriminate based upon race, creed, color, religion, national origin, sexual orientation, gender identity, disability, veteran status, sex or age, in compliance with Chapter 5-4-2, Austin City Code 7. The application has been duly authorized by an authorized official for the applying organization, a principal of the organization with legal authority to certify the information contained in the application and sign contracts for the organization; he/she must read and guarantee the compliance of the organization with the requirements listed. Sponsored applications must be signed by the principal of the nonprofit umbrella organization with legal authority to certify the information contained in the application and a representative of the sponsored group/individual; 8. The applicant understands that the City of Austin actively reviews and evaluates all aspects of the programs and processes and incorporates changes which may occur at any time throughout the funding calendar. Cultural Arts Division staff will provide updates on changes as they are adopted; 9. The City of Austin reserves the right to make special stipulations on how specific cultural contract funds may be spent; 10. Neither the applicant nor any of its agents, representatives, subconsultants, nor I have undertaken or will undertake any activities or actions to promote or advertise any cultural arts funding proposal to any member of any City Commission reviewing the proposals, any member of the Austin City Council, or any City staff except in the course of City-sponsored inquiries, interviews or presentations; Note: If the application is scheduled to be approved by the governing board, you must notify the City as soon as action is taken.
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STOP---STOP---STOP IF YOU ARE APPLYING UNDER THE UMBRELLA OF A FISCAL SPONSOR YOU MUST HAVE YOUR FISCAL SPONSOR INVITE YOU TO APPLY. FISCAL SPONSORS MUST INITIATE EACH APPLICATION FOR THEIR SPONSORED PROJECTS AND MUST COMPLETE THE SUMMARY SECTION FOR ALL SPONSORED PROJECT APPLICATIONS. PLEASE CONTACT ANNE-MARIE MCKASKLE-DAVIS WITH ANY QUESTIONS: firstname.lastname@example.org SP - If you are fiscally sponsored, your Fiscal Sponsor will complete all of Section I. Summary. The information entered into Section I. Summary should be from the Fiscal Sponsor. This is their contact information, their board contact and they must verify that they meet the Fiscal Sponsor Eligibility Requirements. The only information in Section I that should come from the Sponsored Project is the Project Title (this should be the name of the Sponsored Project NOT the name of the proposed activity) and the Request Amount. Project Title OR Name of Sponsored Project Applicant Provide a brief title of proposed activity. If you are applying under the umbrella of a fiscal sponsor, please enter the name of the Sponsored Project seeking funding. Amount Requested Enter the amount of funding you wish to request. Please note the following maximum award: • MAXIMUM REQUEST AMOUNT $3,000 Enter the first name, last name, telephone number and email address of the primary contact for this Community initiatives application. This does not necessarily need to be the Executive Director. It should be the person that we should contact if Cultural Arts Division Staff has questions regarding the application.
SP - If you are fiscally sponsored, please provide the name and contact information of the primary contact at the organization that is fiscally sponsoring you. Organization Information Enter the legal name, and address of the applicant as recorded with the City of Austin Vendor Registration. Use exact spellings and punctuation. This information MUST MATCH EXACTLY to what is listed on your City of Austin Vendor Registration (https://www.austintexas.gov/financeonline/vendor_connection/index.cfm). Do not use abbreviations unless part of the official name as listed in your vendor registration account. SP - If you are fiscally sponsored the name and contact information of your fiscal sponsor goes here. NOTE: Changes to this data will be reflected on all other applications for this organization Organization Executive Director, ED of Fiscal Sponsor Organization, or Individual Artist if applying without a fiscal sponsor Enter the first name, last name, Title and email address of the Executive Director of the Applicant Organization. If your organization does not have an Executive Director please enter the requested information of the primary leader of the applicant organization, or the name of the individual artist applying without a fiscal sponsor. SP - If you are fiscally sponsored, please provide the information requested of the Executive Director of your fiscal sponsor. Collaborators If you have multiple people working with you on your application you may invite them to be a Collaborator. This feature allows you to invite additional collaborators to log in and work on an application with you but will provide them with their own log-in. Collaborators can only edit application questions. Collaborators cannot submit, archive, or delete applications. SP - If you are fiscally sponsored, your fiscal sponsor will use this feature to give you access to your application. Please note that as a collaborator you will not be able to amend the information in Section I. Summary. Additionally, your Fiscal Sponsor will submit your application on your behalf. Do not wait until last minute to notify your fiscal sponsor that your application is ready for submission. Contact your fiscal sponsor to get their specific application deadlines. NOTE: Collaborators do not have automatic access to the Invoice Tab, the Final Report Tab or to the Contract Tab. If you would like for you Collaborators to have access to those areas of the application you will need to select the buttons for each section you would like for them to access. Additional Contacts Additional Contacts will be copied on all emails sent to the application owner regarding this application. Additional Contacts do not have access to the application to make edits but they are included on any email communications regarding the application. Enter ONLY email addresses separated by a comma. No names. No titles. No phone numbers. Once you have completed Section I. Summary, click NEXT to move on to Section II. Eligibility
Project Title OR Name of Sponsored Project Applicant
Amount Requested $3,000 max request
(changes to this data will be reflected on all other applications for this organization)
Create an Organization
Your Section II Eligibility must be submitted AND approved before continuing.
Section II Eligibility
(answers are saved automatically when you move to another field)
Before you can submit your full application, we must determine that you meet our eligibility requirements. Once you have completed this form, we will review your submission and make our decision. If your form is marked as Approved, you will receive an email and will be able to log back in to complete and submit the full application. Once you have completed all the questions in Section II. Eligibility and uploaded any required documents (if applicable), scroll down to the bottom of the page and hit the “Submit Section II. Eligibility” Button. You will NOT be able to complete the remainder of the application until CAD staff has approved your eligibility. Please allow 48 hours for approval. WARNING!! If you submit your eligibility on an application deadline your eligibility may not be approved in time for you to submit your application.. You are HIGHLY ENCOURAGED to submit your eligibility for approval well in advance of the application deadline.
1. Please select the option that best describes you/your organization. If none of the statements apply to you then you are unfortunately not eligible to apply for funding If you are applying on behalf of a SPONSORED PROJECT please select either "FISCALLY SPONSORED - Incorporated/Unincorporated (Non-501(c) Arts Group)" or "FISCALLY SPONSORED - Individual Artist" RATHER THAN "501(c) ARTS ORGANIZATION"
Fiscal Sponsor Eligibility Will only appear if you selected "INCORPORATED/UNINCORPORATED (NON-501(c) ARTS GROUP)- FISCALLY SPONSORED" or "INDIVIDUAL ARTIST - FISCALLY SPONSORED" in question 1.
2. Does the fiscal sponsor meet the following fiscal sponsor eligibility criteria? Check all that apply.
Applicant Eligibility If applying with a fiscal sponsor Questions 3-9 should be reflective of the Sponsored Project, not the Fiscal Sponsor.
3. When did your organization or if you are an individual artist, you, locate to Austin or its Extra Territorial Jurisdiction (ETJ)? Please provide the year and month. If you are an organization, this CAN be your date of incorporation or can be the date your organization began its operation in Austin, with or without incorporation.
4. Have you produced artistic work within your artistic expertise with a budget history of the same for a minimum of one (1) year prior to the application deadline?
5. Are you able to provide a 1:2 (half) match for the funding that you are requesting A 1:2 (half) match is required for all awards. Up to one half of the match (50%) is allowable as well-documented in-kind support. Only funds acquired and used to support activities specified in the application will be accepted as matching funds.
6. Is the proposed project/activity a nonprofit arts event? The project that you wish to fund must be a nonprofit arts event, which exists for educational or charitable reasons, and from which its shareholders or trustees do not benefit financially. This does not mean that you can't make a profit or that you are not able to pay yourself of other participants. Any money earned by a non-profit organization must be retained by the organization, and used for its own expenses, operations and programs
7. Project START DATE and END DATE- Enter the date the public aspect of your project will begin and end. This date must be within the period of October 1, 2019 through September 30, 2020. It should NOT be the date that rehearsals begin NOR the date planning begins for the project. If the application is on behalf of a sponsored project, the start/end date will correspond with that sponsored project’s activity.
FUNDING FROM OTHER CITY OF AUSTIN SOURCES
8. Are you seeking funds from other City of Austin Departments for your proposed project? Community Initiatives Funds cannot be used for projects already funded by other City of Austin Departments.
9. If you answered yes to Question 8, please provide the name of the City Department(s) or Office(s) and the name and contact information of the contact person you are reaching out to for funding, if known. If you answered no to Question 8 please type "N/A"
COMMUNITY INITIATIVES CONTRACT HISTORY
10. Please check the box indicating the total number of times you have received Community Initiatives Funding.
If the application is on behalf of a sponsored project, we would like to know the number of times the sponsored project has received Community Initiatives Funding.
VENDOR CODE To receive funding from the City of Austin you must be registered as a vendor. If you are applying WITHOUT a fiscal sponsor or your fiscal sponsor has never received funding from the City of Austin, you or your fiscal sponsor will need to register as a vendor here: https://www.austintexas.gov/financeonline/vendor_connection/index.cfm. Once you are registered you will need to enter your vendor registration number below.
11. Please enter your Vendor Code. If you don't know your Vendor Code you can search for it here under "Business Name": https://www.austintexas.gov/financeonline/account_services/search/svname.cfm
If you are applying with a Fiscal Sponsor, then please provide your Fiscal Sponsor's Vendor Code.
SII.e.2 -(REQUIRED ONLY FOR 501(c) APPLICANTS and FISCAL SPONSORS) BOARD LIST - Provide a roster of your governing board, including names, e-mail and mailing addresses, telephone numbers, professions or areas of expertise, and ethnic make-up.
SII.e.3 - (REQUIRED ONLY FOR 501(c) APPLICANTS and FISCAL SPONSORS) FORM 990 - Provide the first page of IRS Form 990, 990 PF, 990-EZ or 990-N evidencing Fiscal Year 2016 and Fiscal Year 2017 finances.
This Section II Eligibility section must be submitted and Approved by the Administrator (not ZoomGrants) before you can fill out the rest of the application. Click the Submit Section II Eligibility button at the top or bottom of this tab to submit this section to be reviewed.
Your Section II Eligibility must be submitted AND approved before continuing.
Section III Application Questions
(answers are saved automatically when you move to another field)
You may provide online video documentation by embedding your video directly into the application. You may only embed one video, but you may include links to other videos in Section V. Attachments If you wish to embed a YouTube video simply go to the video that you wish to embed, click the SHARE button and select the tab labeled "EMBED". Then simply copy and paste the highlighted HTML code into the box below. Please note that copying and pasting a link to a website where a video is posted will not EMBED the video into your application. You must copy and paste the EMBED CODE (HTML Code provided by the service hosting your video online like YouTube or Vimeo) as directed above.
AUTHORIZING OFFICIAL This person should be a member of your board’s Executive Committee, generally the Board Chair unless the Board Chair is the person already listed in the Applicant Information in Section I. Summary. Alternative Authorizing Officials may be the Board Vice Chair, Treasurer or Secretary. If this application is on behalf of a Sponsored Project, please provide the Fiscal Sponsors Authorizing Official. If this application is for an incorporated group, unincorporated group, or an individual artist applying without a fiscal sponsor, please provide the name and contact information of a second individual who is familiar with your project. This person will be considered your secondary contact if we are unable to reach you.
1. AUTHORIZED OFFICIAL Name. Please enter the first and last name of the Authorizing Official for this application. The authorizing official is typically the board chair or other member of the 501(c) applicant or Fiscal Sponsor's board of directors. This person MUST be different from the person listed as the applicant contact or ED listed in Section I. Summary.
2. AUTHORIZED OFFICIAL email. Please enter the email address of the Authorizing Official for this application. This email address MUST be different from the email addresses listed in Section I. Summary for the applicant contact or Executive Director.
3. AUTHORIZED OFFICIAL Mailing Address. Please enter the mailing address of the Authorizing Official for this application. This mailing address MUST be different from the address listed in Section I. Summary for the organization.
4. AUTHORIZED OFFICIAL Mailing Address - City.
5. AUTHORIZED OFFICIAL Mailing Address - State.
6. AUTHORIZED OFFICIAL Mailing Address - Zip/Postal Code.
APPLICANT DISTRICT NUMBER You can look up your district number by searching for your address on the City of Austin's interactive district map at http://www.austintexas.gov/GIS/CouncilDistrictMap/. Please use your organization's physical address, not your PO Box.
7. APPLICANT DISTRICT NUMBER. Please select the district where the applicant's offices are located. If the application is on behalf of a SPONSORED PROJECT, please select the District Number of the Sponsored Project. If the application is for an Unincorporated or Incorporated Group, or an Individual Artist applying without a Fiscal Sponsor you may select the District Number of your residence if you do not have a separate office for your artistic work.
PRIORITY 1 - Ensure and Encourage Racial and Social Equity An applicant is considered Historically Underrepresented if 50% or more of participating artists, staff, and board are comprised of one or more historically underrepresented groups listed below.
8. APPLICANT RACE/ETHNICITY CODE. Please Select the option below that best reflects the Applicant's Race/Ethnicity Code. Select the predominant group of which your STAFF, BOARD, or PARTICIPATING ARTISTS (not audience) is composed (= 50% or more) SPONSORED PROJECTS should code themselves based on the predominant group of which their staff, board, or membership (not audience) is composed.
9. Does the applicant (individual or organization) self-identify as a member of the LGBTQI community or as a member of the disability community?
PROPOSED PROJECT INFORMATION
10. PRIMARY ARTISTIC DISCIPLINE - Select the option that best describes the artistic discipline of your project/organization. If the application is on behalf of a sponsored project, select the option that corresponds to the artistic discipline of the SP. Public Art is defined as a permanent or temporary installation of art in a publicly visible and/or accessible location. Any Public Art project must obtain permission from the property owner prior to the application deadline.
11. Based on your Primary Artistic Discipline response in the previous question, please tell us what specific media or artistic discipline your proposed activities will involve. Examples of media or disciplines: sculpture, documentary film, photography, modern dance, Jazz, Kabuki, Ballet Folklorico, textiles, zine, podcast, poetry, etc. This is not a comprehensive list, so feel free to describe your work in your own words.
PROPOSED PROJECT NARRATIVE The narrative is vitally important as it tells the story of your project, and should include details such as the 'who, what, when, where, why, and how much.'
12. Describe your proposed event. Include the following: 1. Artistic/Cultural component,
2. If it is an original work,
3. Date(s), 4. Location,
5. What will happen at the event (schedule of events if multiple activities) and
6. Estimated attendance
13. Describe the core administrative team. Include previous works, accolades, education and experience of the team, as well as their representation of underrepresented groups, if any. Please provide a breakdown of how much money will be paid to each of the administrative participants.
14. Describe the core artistic team. In addition to listing all organizations/groups/collectives and artists collaborating include the following: Artistic team's previous works, accolades, education and experience of the team, as well as their representation of underrepresented groups, if any. Please provide a breakdown of how much money will be paid to each of the artist participants
15. How does the applicant demonstrate a commitment to inclusion and cultural equity through programming, collaboration, audiences, administration or other means?
16. Does the proposed activity honor, preserve or promote an ethnic or historical heritage? If yes, please name the ethnic or historical heritage the proposed activity will honor, preserve or promote and how you will do so. If no, please type "No"
17. Does the proposed activity involve a proactive community engagement component or is it a neighborhood based art project? See definitions in the Community Initiatives Guidelines in the Library Tab above. If yes, please describe how the project meets community needs and/or involves community members in the artistic process.
Accessibility - Applicants seeking to broaden access or accommodate audiences with disabilities are eligible for up to $500 in additional support.
18. Will the proposed project include specialized programming or accommodations for audience members with disabilities? If yes, please describe.
19. Will the proposed project include a significant supplemental educational component? If yes, please describe.
20. Will the proposed activity include opportunities for audience members experiencing financial barriers to participate? If yes, please describe.
21. Will an internship or apprenticeship be offered as part of the proposed activity? If yes, please describe
22. How will you market your event? How will tourists be reached? Please be sure to include a list of your marketing expenses in the proposed budget in Section IV Budget and Activity Summary.
23. List three primary goals for this proposed project. How will you know if you have achieved those goals once your activity has concluded? Please note that completion of the project cannot be one of your goals.
24. Was this project funded previously under a different organization name or sponsor?
If yes, please enter the year and the previous organization name or fiscal sponsor name.
Sponsored Project Contact Information If the applicant is not fiscally sponsored please enter N/A in the boxes below
25. Please tell us the name of your SPONSORED PROJECT. If the the application is on behalf of an Sponsored Project that is an individual artist please put the full name of the individual artist in the space below. If not applicable please type "NA" in the box below.
26. SPONSORED PROJECT CONTACT First Name If not applicable please type "NA" in the box below.
27. SPONSORED PROJECT CONTACT Last Name If not applicable please type "NA" in the box below.
28. SPONSORED PROJECT CONTACT Email Address If not applicable please type "NA" in the box below.
29. SPONSORED PROJECT CONTACT Mailing Address: Street Address or PO BOX. Must be an address in Austin or its ETJ to be eligible. If not applicable please type "NA" in the box below.
30. SPONSORED PROJECT CONTACT Mailing Address: City
If not applicable please type "NA" in the box below.
31. SPONSORED PROJECT CONTACT Mailing Address: State
If not applicable please type "NA" in the box below.
32. SPONSORED PROJECT CONTACT Mailing Address: Zip/Postal Code If not applicable please type "NA" in the box below.
33. SPONSORED PROJECT CONTACT Telephone Number If not applicable please type "NA" in the box below.
Your Section II Eligibility must be submitted AND approved before continuing.
Section IV Budget & Activity Summary
(answers are saved automatically when you move to another field)
OPERATING BUDGET HISTORY The operating budget history will be reviewed when determining the eligibility requirement “…of ongoing artistic/cultural programs for a minimum of one year”. In addition, budget history is used in evaluating potential award amounts. FOR 501(c)3 ORGANIZATIONS (NOT For Fiscal Sponsors) Enter annual operating budget information as submitted on your IRS form 990 for the fiscal years indicated. Enter cash only; do not include in-kind amounts. When given the option of “Projected/Actual”, click whether the amount entered is “Projected” or “Actual”. This number is NOT your City of Austin funded amount, nor is it your project budget (Total Expenses from the budget). This amount should reflect your ENTIRE annual operating budget. FOR SPONSORED PROJECTS If the application is on behalf of a sponsored project, enter budget information for the sponsored individual/organization/group NOT the fiscal sponsor. INCORPORATED & UNINCORPORATED GROUPS, and INDIVIDUAL ARTISTS APPLYING WITHOUT A FISCAL SPONSOR Enter the your total annual income and expenses for the fiscal years indicated for your artistic activities.
PROPOSED PROJECT BUDGET Proposed Budget: INCOME & EXPENSES The proposed budget is utilized in evaluating the applicant’s budgetary capability of satisfying the 1:2 (half) matching requirement (see page 4, “Matching Requirements”). Budget needs to clearly show public event expenses. Complete the budget paying attention to the budget definitions. NOTE: A DETAILED DESCRIPTION of EACH LINE ITEM total must be provided in lieu of a budget itemization. Income Include all earned and unearned revenue for this project. Provide an explanation of revenue sources in the “Description” Box provided. Expenses Include all expenses for this project. List expenses that you intend to pay for with Community Initiative funds under "CI Request Amt" column, list expenses that will be paid for with your matching funds in the "CASH Match" column, and any in-kind expenses (if any) in the "IN-KIND Match" column. All expenses must be fully explained in the “Description” text box. The TOTAL PROPOSED PROJECT BUDGET must be at least 1.5 times the Community Initiatives Request Amount (line 9). NOTE: The total calculations with in the ZoomGrants Budget Form will only appear once you have clicked the “REFRESH” button at the top of the page in the green bar. Project Summary PROJECT SUMMARY - Provide a clear and concise project summary listing your program/performance/event(s), the date or dates the event or events will occur, the name and address of the venue and the district number where the venue is located. If you do not know the district number for the venue follow this link and use their address to find the district number: http://www.austintexas.gov/GIS/CouncilDistrictMap/ The Project Summary will be the basis for the scope of services for which the applicant will be contracted. SP – If the application is on behalf of a sponsored project this summary should correspond to that sponsored project’s programming.
Enter annual operating budget information as submitted on your IRS form 990 for the fiscal years* indicated. ENTER CASH INCOME AND CASH EXPENSES ONLY; do not include in-kind amounts. If the application is on behalf of a sponsored project, individual artists, or unincorporated group enter operating budget information for the sponsored project or for the individual artist. The Operating Budget History for individual artists and unincorporated groups should include ALL the cash income and cash expenses you received in the fiscal years indicated related to ANY AND ALL of your artistic work. This may include artistic work that you did outside of Austin, nationally or internationally. If your day job (full or part-time) involves your artistic work, you would be allowed to use that as part of your operating budget income. When given the option of “Projected/Actual” for the 17-18 Fiscal Year, click whether the amount entered is “Projected” or “Actual”. This number is NOT your City of Austin funded amount, nor is it your proposed project budget (TOTAL Budget Expense Line). The Budget history will be reviewed when determining the eligibility requirement “…of ongoing artistic/cultural programs for a minimum of one year”. This means that you MUST have had some income and expenses in the FY 17-18. If this is left blank we will assume that you do not meet the ongoing activity requirement. In addition, operating budget history is used in evaluating potential award amounts. If the average operating budget for FY 17-18 and FY 18-19 is less than the minimum matching requirement of your request amount, your award will be reduced to an amount that is reflective of your operating budget history. *Fiscal Year - a period used for calculating annual ("yearly") financial statements in businesses and other organizations. The City of Austin's fiscal year is October 1 through September 30. You are not required to used the City's fiscal year. Some groups or individuals may have their fiscal year as the calendar year (January 1 through December 31). NOTE: Please disregard the total line for this table as it will always show a total of $0.00
The budget must balance. Total Income must equal Total Expenses. Round all budget figures to the nearest whole dollar. As you enter your numbers, you can refresh the page to update the Total column on the right. Refer to the Definitions in the Community Initiatives Guidelines found in the Library, above, for more information. Income Include all earned and unearned revenue for this project. Provide an explanation of revenue sources in the detailed Budget Itemization. The budget must balance. Total Income must equal Total Expenses. Please note that your matching funds should come from sources beyond just Applicant Cash (Funds on hand that the applicant intends to use as the match), although Applicant Cash may be included to help the applicant reach the minimum matching requirement.
The budget must balance. Total Income from the table above must equal total expenses line. Round all budget figures to the nearest whole dollar. As you enter your numbers, you can refresh the page to update the Total column on the right. Refer to the Definitions in the Community Initiatives Guidelines in the Library, above, for more information. Expenses Include all expenses for this project. Use the Columns to indicate which expenses will be paid for with the Community Initiatives Request Amount, The Cash Match, and In-kind match. All expenses must be fully explained in the Budget Description Column. *It is highly recommended that Community Initiatives funds, to the extent possible, be used to pay artists.*
PROJECT SUMMARY - Provide a clear and concise project summary listing your program/performance/event(s), the date or dates the event or events will occur, the name and location of the proposed venue and the district number where it is located. If you do not know the district number for the venue follow this link and use their address to find their district number: http://www.austintexas.gov/GIS/CouncilDistrictMap/ The Project Summary will be the basis for the scope of services for which the applicant will be contracted. If the application is on behalf of a sponsored project this summary should correspond to that sponsored project’s programming.
Your Section II Eligibility must be submitted AND approved before continuing.
INSTRUCTIONS FOR SECTION II ELIGIBILITY The following documents are only required for 501 (c) (including fiscal sponsors) and State of Texas Non-Profits. Individual Artists and Unincorporated Groups applying directly are not required to provide any documentation when submitting Section II Eligibility SII.e.1 - PROOF OF TAX EXEMPT STATUS (REQUIRED for all 501(c) Applicants and Fiscal Sponsors) Upload a copy of your IRS Determination Letter as proof of tax-exempt status. SII.e.2 - BOARD LIST (REQUIRED for all 501(c) Applicants and Fiscal Sponsors) Provide a roster of your governing board, including names, e-mail and mailing addresses, telephone numbers, professions or areas of expertise, and ethnic make-up. SII.e.3 - FORM 990 (REQUIRED for all 501(c) Applicants and Fiscal Sponsors) Provide the first page of IRS Form 990, 990 PF, 990-EZ or 990-N evidencing Fiscal Year 2016 and Fiscal Year 2017 finances. SII.e.4 - Proof State of Texas Non-Profit Status (REQUIRED If you are incorporated as a non-profit with the State of Texas) Provide a copy of your Certificate of Filing. ____________________________________________________________________________________________________________________________ Instructions for Section V. Attachments SV.a.1 - DOCUMENTATION Provide a concise but representative sample of materials (Including but not limited to: link to your website, résumés/bios, letters of support, promotional materials, pamphlets, brochures, annual reports, programs, season brochure, catalogs, newsletters, etc.). Please Note: Letters of support from elected officials do not necessarily indicate general community support, and are discouraged to prevent violations of City Purchasing Procedure and Protocol. SV.a.2 - INSURANCE ASSESSMENT FORM Follow the link "Download Template" to complete the insurance information form. Once complete you will receive and email with a PDF of your tentative insurance requirements. Please upload that PDF as proof of completion of the Insurance Information Form. DO NOT PURCHASE INSURANCE until you have been officially awarded CI funds and you have been notified of your approved insurance requirements. SP – If you are applying on behalf of a sponsored project, the sponsored project must complete this form, NOT the fiscal sponsor. SV.a.3 - ACCESSIBILITY QUIZ Complete the Reaching Out to Customers with Disabilities Quiz. Upload the completed quiz with your CI application and send a copy to Lee Nguyen - Lee.Nguyen@austintexas.gov. SP – If you are applying on behalf of a sponsored project, the sponsored project must complete this form, NOT the fiscal sponsor. SV.a.4 - CREATIVE SPACE SURVEY Follow the link below to take the annual Creative Space Survey. Your response to this survey will directly inform City of Austin efforts in support of affordable creative space and cultural facilities. After completing the survey, upload a screenshot of the survey completion page. ____________________________________________________________________________________________________________________________ POST AWARD DOCUMENTS The following forms are only required if you have been awarded Community Initiatives Funds. Insurance Certificate must be uploaded that meets the approved insurance requirements document that you were provided with your award announcement. Please upload the certificate to the Contracts Tab as a Contract Document Pre-Contract Orientation must be complete prior to entering into contract. follow the link by clicking on "Download Template" and complete the Orientation. Once completed upload proof of completion to the Contracts Tab as a Contract Document SPONSORSHIP AGREEMENT (required for sponsored projects) Both the Fiscal Sponsor and the Sponsored Project must complete and sign the form. Download template below. Upload completed and signed sponsorship agreement to the Contract Documents area of the Contracts Tab.
SV.a.1 - DOCUMENTATION - Provide a concise but representative sample of materials (résumés/bios, letters of support, promotional materials, programs, season brochure, newsletters, etc.) REQUIRED BY ALL APPLICANTS
SV.a.2 - INSURANCE ASSESSMENT FORM This form will be used to determine your Insurance requirements. A tentative list of required overages will be emailed to you. DO NOT PURCHASE INSURANCE until you have been officially awarded CI funds.
Download template: Link to Insurance Requirements Form
POST AWARD ONLY - Certificate of Insurance FY20 Insurance Certificate. Upload an insurance certificate that meets your insurance requirements to the Contracts Tab. Insurance Requirements can be found below in the "Administrative Documents Section".
POST AWARD ONLY: (required for sponsored projects) - Sponsorship Agreement. Both the Fiscal Sponsor and the Sponsored Project must complete and sign. Upload the signed form to the Contracts Tab
Download template: FY20 Sponsorship Agreement
POST AWARD ONLY: Assurances Document - Download and sign the Assurances document. If fiscally sponsored both the fiscal sponsor and sponsored project must sign the form.
Download template: FY20 Assurances Form
An authorizing official should type their name and title in the first signature box below. If the application is on behalf of a sponsored project, an authorizing official of the fiscal sponsor must type their name and title in the first signature line and the sponsored project must type their name and title in the second signature line. Once signed please email your contract administrator that the contract has been signed.