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King County’s Developmental Disabilities & Early Childhood Supports Division, along with Best Starts for Kids, are seeking new, qualified organizations to provide Early Support for Infants and Toddlers (ESIT) services as a: • Full-Service Provider; • Deaf/Hard of Hearing Provider; or • Infant Mental Health Provider. Find the full RFQ in the RFQ Library, titled "FULL ESIT REQUEST FOR QUALIFICATIONS"
This Request for Qualifications (RFQ) seeks new, qualified organizations to provide Early Support for Infants and Toddlers (ESIT) services in partnership with King County’s Best Starts for Kids and the Developmental Disabilities & Early Childhood Supports Division (DDECSD). This ESIT RFQ is for: • Organizations that are not currently contracted to provide ESIT services in King County; • Current ESIT contractors that would like to become Deaf/Hard of Hearing Providers; or • Current ESIT contractors that would like to become Infant Mental Health Providers outside of their current catchment area.
How to submit questions about this RFQ [hide this]
If you have questions about the RFQ, please email esnow@kingcounty.gov IMPORTANT: Please use "REQUEST FOR QUALIFICATIONS - ESIT" in the subject line. Questions submitted by each Friday will be answered by the following Wednesday. The questions and answers will be posted in the ZoomGrants Library. The deadline for submitting questions for this RFQ is Friday, September 6th.
By entering your initials here you certify this submission truthfully and accurately represents your application and is hereby submitted for review. Submission of this application does not, in any way, guarantee that your application will yield a favorable result.
Submission of this application also
indicates your agreement to the
terms
of using ZoomGrants™.
The RFQ is a solicitation for qualifications only and shall not be construed as an offer, a guarantee, or a promise that the solicited qualifications will result in a contract for services with DDECSD.
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This Pre-Application section must be submitted and Approved by the Administrator (not ZoomGrants) before you can fill out the rest of the application. Click the Submit Pre-Application button at the top or bottom of this tab to submit this section to be reviewed.
Application Questions
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We have put a Word document with all the questions below into the RFQ Library in Zoomgrants. We strongly recommend you type your answers into the Word document, then copy and paste them into Zoomgrants. If there are discrepancies between the question in Zoomgrants and the questions in the RFQ Library, please defer to the questions in the Zoomgrants Library.
1. What is your Organization's mission?
2. How long has your organization existed?
3. In which counties does your organization currently provide services?
4. Best Starts for Kids Indicators your Proposal will influence, Prenatal to 5:
5. Best Starts for Kids Indicators your Proposal will influence, Potentially Shorter-Term Changes
General ESIT Program Questions (15 Points)
6. Which type of ESIT provider are you applying to become? Please select one.
7. a. Share a brief description of the ESIT program your org would like to provide. What steps would your org need to take to do so?
b. Discuss the strengths and opportunities your organization would bring as an ESIT provider. c. What are potential challenges your organization might face in becoming an ESIT provider?
d. How do you plan to staff your program in accordance with ESIT Provider Types & Qualified Personnel Guidelines? Describe your proposed supervision structure
8. How does your organization embed and sustain family engagement across all programs?
9. ESIT is family-centered – the family’s goals for their child inform the services that are provided. How will your organization ensure that each family will direct the ongoing decision-making process of services for their child enrolled in ESIT?
Priority Area Questions Please answer questions for all four Priority Areas
Priority 1: Ensure Equitable Services by Geography (15 Points)
10. a. What will your proposed catchment area be?
b. List all school districts within your proposed catchment area.
c. How did you determine this proposed catchment area For large school districts, such as Seattle Public Schools, define clear street or geographic boundaries, for example: Seattle, north of 65th St.
Please see ESIT RFQ Questions Document in Word, in RFQ Library for more details on catchment areas.
11. How will you ensure providing home-based services, including evaluations when needed, in your proposed catchment area?
Priority 2: Ensure Equitable Services by Race and Ethnicity (20 Points)
12. Please describe the racial, ethnic and cultural groups of children and families who reside in your proposed catchment area, including:
a. Strengths
b. Disparities/inequities
c. Family concerns and priorities
13. Describe how your org currently reaches and serves the racial, ethnic and cultural groups of children and families who reside in your proposed catchment area. Share your org’s unique strengths in doing so. Give an example of how you’ve addressed family concerns and priorities listed above.
14. Please share the racial-ethnic, cultural and linguistic identities of your staff in comparison with the identities of the children & families you serve. How have you worked to hire and retain staff reflective of the communities you serve currently?
15. Please share your current capacities and approaches to providing services in family home languages. What additional steps would you need to take to meet this requirement? Providers are required to provide ESIT services in the family’s home language, using multilingual staff or certified interpreters.
Priority 3: Reach and Serve Eligible Children and their Families (15 Points)
16. How many children (along with their families) do you plan to serve monthly by 6 months? By 12 months?
17. Share an example how your organization has approached adding a new program serving young children and their families in the past. Include how community engagement, qualitative and quantitative data, planning, decision making, hiring and training. Is there anything you might do differently from this experience?
18. ESIT providers must serve all children and families who wish to work with the organization, including families experiencing homelessness. How would your organization approach reaching and serving children and families experiencing homelessness?
Priority 4: Support Social-Emotional Wellbeing of Infants, Toddlers and Families (15 points) If you are applying to become the Infant Mental Health Provider Type, please complete and upload the “ESIT Infant Mental Health Provider Staff Table”, found in the RFQ Library.
19. Tell us about your org’s current capacity to provide relationship-based, reflective services to promote child and family social-emotional well-being (IMH informed services). How would you plan to grow your capacity as an ESIT Provider Agency? One definition of infant-early childhood mental health is the developing capacity of the child from birth to 5 years of age to form close relationships, manage and express emotions, and explore the environment and learn.
20. How do you address the social-emotional well-being of children of color and their families? What are challenges with assessment?
21. How is reflective supervision/consultation incorporated into your current practices?
22. 17. If you are applying to become the Infant Mental Health Provider Type, please complete and upload the “ESIT Infant Mental Health Provider Staff Table”, found in the RFQ Library.
Fiscal and Organizational Questions
23. a.Does your org currently bill Medicaid and private insurance?
b.Please describe your insurance billing. If you do not currently bill insurance, please share your plan for billing Medicaid and/or private insurance & supports you'd need to begin. ESIT providers are required to bill Medicaid or a family’s private insurance to pay for services.
24. You must upload the Organizational Documents to Zoomgrants.
25. You must upload the Organizational Requirements Compliance Statement to Zoomgrants.
Tables
(answers are saved automatically when you move to another field)
Organizational chart for the organization as a whole
Required
Internal accounting policies and procedures including fiscal staffing structure
Required
-none-
Most recent financial audit or financial statement review and/or federal audits. If there are none, please submit a financial statement for the most recently closed fiscal year
Required
-none-
Projected budget for one (1) year of ESIT services
Required
-none-
Documentation of cash reserves (for example, current bank statement) or current line of credit to provide services for at least two (2) months for the proposed ESIT program
Required
-none-
Other funder audits or reviews. All contract compliance audits conducted by entities within the past three (3) years. If there were no contract monitoring visits conducted, include a statement declaring that there were none.
Required
-none-
“Organizational Requirements Compliance Statement”, found in the RFQ Library
Required
-none-
Completed Infant Mental Health Provider Staff Table, found in the RFQ Library.This is only required if you are applying for the Infant Mental Heath Provider Type.
-none-
Other funder audits or reviews 1
-none-
Other funder audits or reviews 2
-none-
Other funder audits or reviews 3
-none-
Other funder audits or reviews 4
-none-
Other funder audits or reviews 5
-none-
Other funder audits or reviews 6
-none-
Other funder audits or reviews 7
-none-
Other funder audits or reviews 8
-none-
Other funder audits or reviews 9
-none-
Other funder audits or reviews 10
-none-
* ZoomGrants™ is not responsible for the content of uploaded documents.
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