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King County, WA Veterans, Seniors, and Human Services Levy
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King County, WA
Veterans, Seniors, and Human Services Levy

VSHSL Gender-Based Violence System Navigation and Mobile Advocacy (SS 4)

CLOSED Deadline 8/8/2024

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Description [hide this]

Thank you for your interest in the VSHSL – Gender-Based Violence System Navigation and Mobile Advocacy (SS 4) RFP!

Please refer to the RFP document in the Library section to see the full RFP details.

Overview:

The Gender-Based Violence System Navigation and Mobile Advocacy Request for Proposal (RFP) seeks to fund one or more entities to create and operate a network of advocates equipped with Flexible Financial Assistance for adult survivors of Gender-Based Violence, Human Trafficking, and Commercial Sexual Exploitation. This will include victim/survivor identification, immediate response, and advocacy to provide a tailored combination of services and resources to help them improve their safety, health, and stability that may require long-term support.seeks to fund one or more entities to create and operate a network of advocates equipped with Flexible Financial Assistance for adult survivors of Gender-Based Violence, Human Trafficking, and Commercial Sexual Exploitation. This will include victim/survivor identification, immediate response, and advocacy to provide a tailored combination of services and resources to help them improve their safety, health, and stability that may require long-term support.

Timeline:

RFP Release	June 28, 2024
Information Session	July 9, 2024, 1:00 p.m. - 3:00 p.m. PST
Final day for small orgnizations to initiate requests for grants assistance: (see Section VIII. Application Assistance	July 24, 2024
Final day to submit questions to the Procurement Lead	August 1, 2024
Proposals due	August 8, 2024, by 2:00 p.m. PST
Responses reviewed	August 2024
Interviews with Applicant(s) (if applicable)	August 2024
Notification of selected and non-selected Applicant(s)	September 2024
Anticipated program/contract start date	November 2024

Communication:

All RFP documents will be uploaded through ZoomGrants, as described in Section XI.A.1., RFP AND CONTRACT TERMS: RFP Terms: Revisions to the RFP, below.

The Procurement Lead is the sole point of contact for this procurement. All communication regarding the subject matter of this opportunity between the Applicant(s) and DCHS upon release of this RFP must be through ZoomGrants or the Procurement Lead, as follows:

Jaimee English

Procurement Lead

jenglish@kingcounty.gov

Any other communication will be considered unofficial and non-binding on DCHS. Applicant(s) are to rely on written statements issued by the Procurement Lead.

Communication with anyone other than the Procurement Lead on this RFP may result in disqualification of the Applicants

Applicant(s) Communication

Unless otherwise requested, letters and other transmittals pertaining to this RFP will be issued to the email address noted in the Application created within ZoomGrants. If other personnel should be contacted via email in the evaluation of this proposal, or to be notified of evaluation results, please complete the information in the area provided in ZoomGrants

Information Session

A virtual information session to discuss questions related to this RFP will be held:

July 9, 2024, 1:00 p.m. - 3:00 p.m.

Join by Zoom:

Meeting URL: https://kingcounty.zoom.us/j/84864848885

Meeting ID: 848 6484 8885

Passcode: 602343

Join by phone: 1 253 321 8782

Recorded Info Session link: https://youtu.be/dIDjJHrZ-Lg

Requirements [hide this]

This request is open to for-profit and nonprofit organizations, community-based organizations, tribes and tribal organizations serving communities in King County. Small nonprofit, community-based Black, Indigenous, and other Communities of Color-led organizations are encouraged to submit proposals.

Eligible Applicants must meet the following minimum qualifications:

One year of experience working with persons who have experienced Gender-Based Violence, Human Trafficking, and Commercial Sexual Exploitation.
Submit a complete and timely application within the scope of work of this RFP as outlined in Section II. C., RFP OVERVIEW: The Request.

Submitting a Proposal

Proposals are hereby solicited and will be received through ZoomGrants no later than 2 p.m. Pacific Time on the due date noted above. The services procured through this RFP shall be provided in accordance with the following and the attached instructions, requirements, and specifications. Applicants are responsible for regularly checking ZoomGrants for any updates, clarifications, or amendments to this RFP.

RFP Documents [hide this]

Description	File Name	Date Uploaded	File Type
Attachment_A_Gender-Based_Violence_System_Navigation_and_Mobile_Advocacy_SS4_RFP	AttachmentAGender-BasedViolenceSystemNavigationandMobileAdvocacySS4RFP.pdf	6/28/2024 1:46:40 PM	PDF
Attachment_B_Summary_Questions_SS4	AttachmentBSummaryQuestionsSS4.pdf	6/28/2024 1:48:34 PM	PDF
Attachment_C_Narrative_Questions_SS4	AttachmentCNarrativeQuestionsSS4.pdf	6/28/2024 1:49:32 PM	PDF
Attachment_D_Budget_Template_SS4	AttachmentDBudgetTemplateSS4.xlsx	6/28/2024 1:51:46 PM	XLSX
Attachment_E_Technical_Assistance_For_Small_Organizations_Applying_For_VSHSL_Funds_SS4	AttachmentETechnicalAssistanceforSmallOrganizationsApplyingforVSHSLFunds.pdf	6/28/2024 1:54:14 PM	PDF
Attachment_F_Council_Districts_Map	AttachmentFCouncilDistrictsMap.pdf	6/28/2024 1:54:56 PM	PDF
Attachment_G_FAQ	AttachmentGFAQ.pdf	8/2/2024 3:39:18 PM	PDF

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Application Status: Not Submitted

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Summary Questions Part 1 Summary Questions Part 2 Narrative Questions Documents Activity Log

Summary Questions Part 2

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Summary Questions Part 2

1. Who is the agency’s main contact for this RFP?

	I am the main contact.
	Our Organization’s CEO/ED is the main contact.
	A different person is the main contact.

2. If you checked a different person is the main contact above. Please provide their name and contact information.
Please include their name, title/role, telephone number, and email address.

3. In which Council Districts are you proposing to provide services? This may include all service types such as through a physical location, outreach services, mobile services, and/or virtual services. Please check the Council Districts below to share where you are proposing to serve clients. Select "All" if you are planning and able to provide services in every district within King County. Please see Attachment F.
While these questions will not be used in the RFP scoring, responses will be evaluated to ensure geographic distribution of services as required by the Implementation Plan.

	District 1
	District 2
	District 3
	District 4
	District 5
	District 6
	District 7
	District 8
	District 9
	All 9 Districts

4. If you selected more than three (3) Council Districts in Question #3, please describe in detail how you propose to serve each district. a. If your agency is or will be serving more than three (3) Council Districts, please describe how you propose to serve them. If your agency will provide services in a physical location, physical outreach services within the community, or mobile services, etc., please describe below. b. If your agency will provide services remotely/virtually, please describe below. Include a description of how you will outreach each Council District to ensure community members residing in these districts are served.

5. The following questions help King County’s Department of Community and Human Services understand the characteristics of organizations that are applying for this RFP. These questions will not be used in the RFP scoring. How would these funds support your organization? Check all that apply

	Enable the creation of a new program
	Stabilize an existing service at its current capacity
	Enable an existing program to use a new model of service delivery
	Enable an existing program to serve additional clients
	Enable an existing program to better serve a specific sub-population
	Enable an existing program to serve individuals in a wider geographic area
	Other: _______________________

6. If you answered “Other” to the question above, please briefly explain.

Organizational Size
The following questions will help us identify the number of large, medium, and small agencies applying for these funds.

7. What was your organization’s annual operating budget the past fiscal year? If you are a satellite office of a larger organization, please provide the budget for your stand-alone entity.

8. How many full-time equivalents (FTE) does your organization employ? If you are a satellite office of a larger organization, please provide the FTE for your stand-alone entity.
Please calculate FTE by converting hours worked by part-time employees into full-time equivalent hours (e.g., two employees working 20 hours per week equals one FTE).

Capacity Building (CB) Funds
The VSHSL may provide Technical Assistance and Capacity Building to help broaden organizations’ ability to serve the community. Ordinance 19604 directs at least ten percent of the levy proceeds for Regional Impact Initiatives to be used to fund technical assistance and capacity building. This question will help us identify where Capacity Building is needed to support the success of applicants and programs proposed in this RFP.

9. Do you anticipate needing Capacity Building supports to strengthen infrastructure or build capacity to effectively provide services and manage County funds (e.g. data reporting, fiscal management, etc.)? If so, please describe.

Sustainability
The following question will help us understand more about your organization’s financial capability during the contracting phase and through the end of the contract should you be awarded funding.

10. VSHSL requires invoices and makes reimbursement payments on a monthly basis. At the beginning of the contract could your organization float expenses for up to 2-months?

Submit Summary Questions Part 2

Narrative Questions	(answers are saved automatically when you move to another field)
Instructions Show/Hide Each question below needs to be answered. Answers need to be complete while concise. Each of the following questions will be rated based on the criteria in Section IX. A., SELECTION PROCESS: Rating Criteria of the RFP.

Organizational Background and Experience (20 points)
1. Provide a high-level overview of your organization’s mission, vision, and services. (5 points)
Maximum characters: 5000. You have characters left.
2. Describe your organization’s background, experience and understanding of domestic and sexual violence. Please include a brief explanation of your understanding of the root causes of gender-based violence and human trafficking and how it affects the priority populations. (5 points)
Maximum characters: 5000. You have characters left.
3. Describe your organization’s commitment to supporting survivors of all forms of gender-based violence and human trafficking including but not limited to domestic violence, sexual assault, and commercial sexual exploitation. Please include the work you are currently doing and/or have done in the past. (5 points)
Maximum characters: 5000. You have characters left.
4. Describe your organization’s strategy for ensuring cultural and linguistic competence is infused through your policies, procedures, and practices. What kinds of training does your agency offer to employees (and other partners if relevant)? (5 points)
Maximum characters: 5000. You have characters left.
Program Model (40 points)
5. Describe your proposed program model and how you will incorporate the program requirements outlined in Section II.C.1, STRATEGY: The Request: Scope of Work. (15 points)
Maximum characters: 5000. You have characters left.
6. Describe how you plan to incorporate the priority populations in your program model. Please include how your organization plans to make it culturally and linguistically relevant. (10 points)
Maximum characters: 5000. You have characters left.
7. Describe how your organization currently manages, or has managed, providing financial support for client costs, such as flexible financial assistance. (5 points)
Maximum characters: 5000. You have characters left.
8. Please describe your program’s approach to recruiting advocates with relevant experiences and community connections including ongoing trainings, and how they will be equipped to provide flexible survivor centered support, financial assistance, and systems advocacy to survivors (10 points).
Maximum characters: 5000. You have characters left.
Equity, Racial, and Social Justice (ERSJ) (20 points)
9. What experience does your organization have in community informed practices supporting one or more of the focus populations as outlined in Section II.C.2, STRATEGY: The Request: Focus Populations? Please include a description of the populations you currently work with and the areas you serve. (10 points)
Maximum characters: 5000. You have characters left.
10. How are ERSJ values reflected in your organization’s employment practices (i.e., recruiting, hiring, retention, etc.)? Specifically, describe the diversity of your staff, leadership, and board. How does your staff reflect the lived experience of the community(ies) identified in this RFP? If your staff does not currently reflect the community(ies) identified in this RFP, please describe the steps you will take to create more inclusive representation. (10 points)
Maximum characters: 5000. You have characters left.
Budget and Fiscal (15 points) The Department of Community and Human Services (DCHS) has an interest in ensuring organizations have equitable access to public funds. DCHS also has a responsibility to be a good steward of public funds, foresee risk when possible, and work with entities to mitigate that risk. To that end, we would like to understand your organization’s fiscal landscape. Note that answers to these questions may not, alone, exclude an organization from eligibility for funding. It is our goal to work with organizations to ensure access to funds and manage risk together.
11. We ask that you think holistically and realistically about the costs associated with your proposed program model including any ramp up time that may be needed before providing services. See the provided budget template in Attachment D. We understand that exact costs related to things such as collaborations, data collection and evaluation may depend on extenuating circumstances and as such may not be currently known. We ask that you do your best to estimate these costs in your proposed budget knowing you will have an opportunity to adjust accordingly during the contracting process, should your program be funded. Have you uploaded a proposed budget?
Maximum characters: 5000. You have characters left.
12. Has your agency ever contracted with King County or other public funding?
Maximum characters: 5000. You have characters left.
13. Describe how you intend to manage public funds should you be awarded VSHSL funding, including the organization’s ability to produce a detailed general ledger separated by fund source.
Maximum characters: 5000. You have characters left.
14. Describe any audit findings or concerns during the last 24 months as well as the resolution of each (this can be a financial statement audit, federal single audit, monitoring site visit by King County or another federal, state, or local agency). If there was a summary report of the outcome produced for any audit, please upload this report to the Documents tab in ZoomGrants.
Maximum characters: 5000. You have characters left.
15. Explain how your organization handles its finances. How do you make sure your accounting follows good practices and that there are checks in place to prevent errors or misuse of funds? If your organization is new or just starting out, describe how you plan to set up these financial systems. Will you use experienced staff in-house, out-source the work, etc?
Maximum characters: 5000. You have characters left.
Data Collection (5 points) King County requires contractors to submit individual-level or aggregate-level participant data (including demographics and program outcomes), which is used to inform program performance, continuous quality improvement (CQI) and contract monitoring. Data submission could look slightly different among programs. King County uses the Results Based Accountability (RBA) framework to measure and report on the impact of VSHSL funded programs. In collaboration with King County, contractors awarded funding will develop performance measures in the three RBA categories: “How much did we do?”, “How well did we do it?”, “How are persons served better off?”.
16. Describe your organization’s capacity to collect and report data to King County. If your organization currently uses that data for CQI, please give examples (i.e., type of data, systems used to collect, how it informed programming, etc.). If your organization has not used data for CQI previously, please give examples of ways that you would like to use data to inform programming in the future.
Maximum characters: 5000. You have characters left.

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