City of Fort Smith
 Community Development Department
 Fort Smith CDBG-CV1 Funding 		CLOSED  Deadline  8/10/2020
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CDBG-CV1 Description  [hide this]

The City of Fort Smith will receive Community Development Block Grant COVID 19 (CDBG-CV1) funding through the CARES Act from the U.S. Dept. of Housing and Urban Development (HUD) to support critical community services during the COVID-19 Pandemic. The City of Fort Smith is requesting proposals / applications from eligible non-profit organizations and quasi-government agencies, that provide critical services that can prevent, prepare for, and respond to the coronavirus with public services activities or any other eligible CDBG activity (24 CFR 570.201) which meet the HUD National Objectives for community development needs; such as Urgent Need (24 CFR 570.208(c)) to support Low-to-Moderate Income persons/families residing within the city limits of Fort Smith. Please review the COVID-19 Fort Smith Vulnerability Maps and the Assessment of Needs Survey located in the Library.  

Any agency planning to complete a proposal / application must attend the Zoom Workshop online, register here:  https://us02web.zoom.us/meeting/register/tZMrceyhpjkrGdLAUFI6VkOJENv1w5CcUZK-   Complete as much of the application as you can before the workshop.  Any questions you may have can be answered at that time.  

Only projects that meet the U.S. Department of Housing and Urban Development's (HUD) criteria for COVID-19 CDBG-CV1 funding and meet the priorities outlined by the HUD Guidelines will be awarded funds through this Request for Proposals/Application process.  The organization / agency and any beneficiary must sign a certification that the activity is not a duplication of benefits.

Participating non-profit agencies and quasi-government agencies may submit proposal(s) / application(s) for projects serving residents of the City of Fort Smith impacted by the government restrictions to prevent or lessen the spread of the coronavirus, in turn, reducing the economic impact.  Please be aware that agencies / organizations must fill out one (1) application per activity/project for which you are requesting funds. The City will consider multiple requests from agencies, but may not fund all requests. The amount of one-time CDBG-CV1 funds for COVID-19 relief are limited.  The City may also allocate additional CDBG-CV funds should they become available through this request for proposals.

Project(s) evaluation criteria will include the following:  experience and capacity, objective and outcomes, readiness of the project, proposed impact and potential for completing the project expeditiously. Only projects that meet the U.  S. Department of Housing and Urban Development's (HUD) criteria for CDBG-CV funding will be awarded funds through this application process.

Scoring Criteria

CDBG-CV1 Application

Points Possible

Experience and Capacity

             25

Objective

             25

Impact / Outcomes

             25

Budget / Timeliness

             25

TOTAL

            100

Funding commitments and the execution of agreements / contracts are subject to City of Fort Smith’s receipt of CDBG-CV1 grant funds from the U.S. Department of Housing & Urban Development (HUD).  

HUD is expected to issue further guidance regarding use of CARES Act grant funds in the coming weeks.  HUD regulations governing the standard annual CDBG allocations of funds will be applicable to the CARES Act funds unless specifically referenced as an exception under the City’s grant agreement with HUD.

Be aware that all applications can be viewed by the public with a "Read Only" link.
CDBG-CV1 Eligible Activities  [hide this]

The following categories Support Infectious Disease Response.  To see the full Quick Guide to eligible activities, scroll down to the Library Tab.  

  • Buildings and Improvements, including Public Facilities to support COVID-19 response needs:
    • Construct a facility for testing, diagnosis, or treatment
    • Rehabilitate a community facility to establish an infectious disease treatment clinic
    • Acquire, and quickly rehabilitate (if necessary) a motel or hotel building to expand capacity of hospitals to accommodate isolation of patients during recovery 
  • Assistance to Businesses, including Special Economic Development Assistance to ensure stability and resiliency of businesses impacted by COVID-19:
    • Provide grants or loans to support new businesses or business expansion to create jobs and manufacture medical supplies necessary to respond to infectious disease
    • Provide technical assistance, grants, loans and other financial assistance to establish, stabilize, and expand microenterprises that provide medical, food delivery, cleaning, and other services to support home health and quarantine
  • Public Service activities (Public Service Caps waived) to support COVID-19 activities:
    • Carry out job training to expand the pool of health care workers and technicians that are available to treat disease within a community
    • Provide testing, diagnosis or other services at a fixed or mobile location 
    • Provide equipment, supplies and materials necessary to carry-out a public service 
  • Planning, Capacity Building and Technical Assistance to community organizations or community partners to develop and implement COVID 19 related response plans:
    • Grant funds to units of general local government may be used for planning activities in conjunction with an activity, they may also be used for planning only as an activity
    • Gather data and develop non-project specific emergency infectious disease response plans

Proposals addressing other activities or service types will not be eligible to receive funding under this RFP. 

The following projects and costs are specifically not eligible under this RFP:

  • Supplanting of funds for existing programs or activities (substitution of CARES Act funding for other funding);
  • Improvements to government or public buildings
  • Applications from for-profit entities;
  • Anything that is listed as ineligible or unallowable in the applicable CDBG grant regulations.
Restrictions  [hide this]

To qualify for CDBG-CV1 funding, proposed projects and activities must satisfy the following criteria:

  • Principally benefit very low, low or moderate income persons within the Fort Smith city limits
  • Projects awarded federal CDBG-CV funds are required to ensure that all persons are served equitably and that a person is not denied services because of his or her race, color, religion, national origin, sex, familial status, or mental or physical ability. Applicants must be prepared to establish, amend, or maintain program admissions, occupancy, and operating policies and procedures (including policies and procedures to protect individuals’ privacy and security), so that equal access is provided to individuals based on any of the above listed protected classes. This requirement includes tenant selection and admission preferences. Fair Housing is the right of all people to be free from discrimination in the rental, sale or financing of housing. Equal access to rental housing and homeownership opportunities, regardless of race, color, religion, national origin, sex, familial status (the presence of children under 18) or disability, is the cornerstone of federal Fair Housing Policy. 

Proposals / Applications must be submitted in ZoomGrants by the deadline specified above Monday, August 10, 2020 at 4:30 p.m. Late proposals will not be accepted or considered.

All proposals and programs awarded funding through this RFP must adhere to all applicable federal, state, and local laws and regulations including, but not limited to, the following:

  • Title VI of Civil Rights Act of 1964 (42 USC 2000d et seq.)
  • Title VIII of Civil Rights Act of 1968 (42 USC 3601 et seq.) Executive Orders 11063 and 11246, as amended by Executive Orders 11375 and 12086 and as supplemented by 41 CFR Part 60.
  • 2 CFR Chapter I & II, Part 200, et.al. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Final Rule
  • The Age Discrimination in Employment Act of 1967 (29 USC et seq).
  • The Age Discrimination Act of 1975 (42 USC 6101 et seq).
  • Section 504 of the Rehabilitation Act of 1973 (29 USC 794 et seq.) and 24 CFR Part 8. Prohibits recipients of Federal funds from excluding any qualified persons from participating or receiving benefit from, any federally funded program or activity based solely on his or her disability.
  • National Environmental Policy Act of 1969, as amended, 42 USC 4321 et seq. (“NEPA”) and the related authorities listed 24 CFR Part 58.
  • The Clean Air Act, as amended, (42 USC 7401 et seq.), the Clean Water Act of 1977, as amended (33 USC 1251 et seq.) and the related EPA regulations at 40 CFR Part 15, as amended from time to time, and Executive Order 11738.
  • In no event shall any amount of the assistance provided under this Contract be utilized with respect to a facility that has given rise to a conviction under the Clean Air Act or the Clean Water Act.
  • The Americans with Disabilities Act of 1990, as amended, (42 USC 12101 et seq.), the Architectural Barriers Act of 1968, as amended, (42 USC 4151 et seq.), and the Uniform Federal Accessibility Standards, 24 CFR Part 40, Appendix A.
  • Drug Free Workplace Act of 1988 (41 USC 701 et seq.) and 24 CFR part 23, Subpart F.
  • Davis-Bacon and related Acts. The Wage and Hour Division of the U.S. Department of Labor determines prevailing wage rates to be paid on federally funded or assisted construction projects may apply.
  • Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as Amended may apply.
  • Regulations at 24 CFR Part 87 related to lobbying, including the requirement that certifications and disclosures be obtained from all covered persons.
  • Executive Order 12549 and 24 CFR Part 5.105 (c) pertaining to restrictions on participation by ineligible, debarred or suspended persons or entities.
  • Executive Order 13559 and 24 CFR Part 5.109 pertaining to participation of faith-based organizations in HUD’s programs and activities.
  • Regulations at 24 CFR Part 882.708 (c) pertaining to site and neighborhood standards for new construction projects.
  • Regulations at 24 CFR Part 570 pertaining to Community Development Block Grants, as applicable.
  • Regulations at 24 CFR Part 5, regarding Income Eligibility, as applicable.
  • Federal Funding Accountability and Transparency Act of 2006 (“FFATA”) (Pub.L. 109- 282, as amended by Section 6205(a) of Pub.L. 110-252 and Section 3 of Pub.L. 113-101)
  • Federal Whistleblower Regulations, as contained in 10 U.S.C. 2409, 41 U.S.C. 4712, 10 U.S.C. 2324, 41 U.S.C. 4304 and 41 U.S.C. 4310.
Library  [hide this]
DescriptionFile NameDate UploadedFile Type
2020 CDBG Fort Smith Income Limits 2020CDBGIncomeLimitsFortSmithcropped.pdf 7/8/2020 8:48:06 AM PDF
COVID-19 Fort Smith Vulnerability Map COVIDCommunityVulnerabilityMapFortSmithAR.pdf 7/8/2020 8:51:39 AM PDF
COVID-19 FS Vulnerability Map Zoom In A COVIDCommunityVulnerabilityMapZoomIn.pdf 7/8/2020 8:52:54 AM PDF
COVID-19 FS Vulnerability Map Zoom In B COVIDCommunityVulnerabilityMapZoominB.pdf 7/8/2020 8:53:42 AM PDF
Quick Guide to CDBG Eligible Activities for Infectious Disease Response LINK 7/8/2020 9:41:20 AM LINK
COVID-19 Assessment of Needs Survey Results SpreadsheetSurveyAnalysis19May2020Sorted.pdf 7/9/2020 7:58:28 AM PDF
Faith Based Organizations HUD Regulations FaithBasedActivitiesGeneralPolicies.pdf 7/9/2020 8:10:57 AM PDF
Homeless Definition HomelessDefinitioneffective12January2012.pdf 7/9/2020 8:13:26 AM PDF
Lobbying Disclosure Form LLL LINK 7/9/2020 12:16:54 PM LINK
IRS Form W-9 LINK 7/9/2020 12:18:14 PM LINK
2010 Fort Smith Low to Moderate Income Area Map LMIArea2010.pdf 8/3/2020 8:03:49 AM PDF
HUD Memo regarding CDBG Duplication of Benefits LINK 8/4/2020 11:30:09 AM LINK
COVID-19 Primary CDBG Activities Category Summary DOBCDBG-summary-table-Notes-06232020-Attachment.pdf 8/4/2020 11:33:11 AM PDF
CARES Act CDBG Duplication of Benefits CARES-Act-Programs-CDBG-Awareness-Duplication-Benefitspdf10July2020.pdf 8/4/2020 11:34:24 AM PDF
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