Application Form -PREVIEW

City of Lewisville
CDBG CARES ACT CV1

CLOSED Deadline 8/25/2020

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Description [hide this]

The City of Lewisville (COL) has received Community Development Block Grant COVID 19 (CDBG-CV) funding through the CARES Act from the U.S. Dept. of Housing and Urban Development (HUD) to support critical community services during the COVID-19 Pandemic. COL is seeking proposals from eligible certified nonprofits organization, that provide critical services that can prevent, prepare for, and respond to the coronavirus, Public Services activities (24 CFR 570.201) which meet HUD National Objectives for community development needs; such as Activities benefiting low-and-moderate-income persons (24 CFR 570.208(a)), Activities which aid in the prevention or elimination of slums or blight (24 CFR 570.208(b)), and Urgent Need (24 CFR 570.208(c)) to support Low-to-Moderate Income persons/families residing in Lewisville.

Only projects that meet the U.S. Department of Housing and Urban Development's (HUD) criteria for COVID-19 CDBG-CV funding and meet the priorities outlined by the HUD Guidelines will be awarded funds through this application process.

Eligible Participating Non-Profit Agencies may submit proposal(s) for projects serving residents of Lewisville impacted by the government restrictions to prevent or lessen the spread of the coronavirus, in turn, reducing the economic impact. In addition to the specific eligibility criteria of the CARES Funding, all other HUD CDBG regulations apply unless otherwise specified in the CARES ACT.

NOFA [hide this]

NEIGHBORHOOD AND INSPECTION SERVICES DEPARTMENT

Community Grants Division - CDBG CV – August 2020- Notice of Funding Availability

Tuesday 8/11/2020 Request For Proposal (RFP) Release Date

Thursday 8/13/2020 Pre-Application Workshop at 9:00 AM (Attendance is mandatory)

Tuesday 8/25/2020 APPLICATIONS DUE, by 12:00 PM (Noon)

Tuesday 9/1/2020 Agency Presentations 6:30 PM

Tuesday 9/15/2020 Committee Scoring Review Meeting

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICANTS

FOR: COVID RELIEF (AUGUST 2020 – SEPTEMBER 2021)

FROM: JAMEY KIRBY, GRANTS COORDINATOR, TIFFINI HACKETT, GRANTS SPECIALIST

This Notice of Funding Availability (NOFA) announces that the 2020 Request for Proposals (RFP) for CDBG CARES Act CV funding will be available August 11, 2020. $361,844 will be available in CDBG CV funds; the amount available is based the City of Lewisville’s population. Funds are available for a one-year grant cycle. Funds must be used for prevention, preparation and response to hardships created by the Corona Virus Pandemic.

Eligible areas of Focus are: Internet Connectivity; Domestic Violence & Child Abuse; Child Care; Mental Health. Only programs supporting the outlined categories are eligible to apply for funding. The Community Development Block Grant Advisory Committee will review proposals in the light of these needs.

New and previously funded applicants will be scored on the same criteria. New proposals will need to demonstrate that funding will provide for new or expanded delivery of services and cannot be used to substitute for other funding sources. In view of funding limitations in Federal and local programs, the process for allocation of these funds will be very competitive. Successful application for past funding in no way guarantees that funding will be awarded from CDBG CARES Act funds. Guidance on CDBG eligibility, policies, and procedures will be provided as a downloadable attachment on the application website.

If an agency is awarded funding, a contract will be made effective on or after October 5, 2020. The contract will allow for reimbursement up to the amount of the award for actual social services delivered to Lewisville residents. Funded agencies will submit requests for payment including detailed reports on clients and services. The applicant will identify and define a basic unit of service and will calculate the associated cost per unit that will form the basis for reimbursement.

The RFP is open to non-profit and government agencies that have eligible social service programs.

Please note that this RFP is for CDBG CARES Act – CV funding for Public Services. Please contact city staff for the link to the application, thackett@cityoflewisville.com. Attendance at the pre-application workshop is mandatory to apply.

Policies & Procedures [hide this]

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM POLICIES & PROCEDURES

* The entire standard Policies & Procedure Document can be found in the Library tab. Some items on the standard document maynot apply to CDBG CARES Act CV funding.

Removal of Funding Restrictions

Whereas the CDBG program generally has a 15% cap on funding eligible organizations for the purpose of providing public service programs that address the needs of low-to-moderate income persons, the CARES Act allows that CDBG-CV funds may be used for this purpose without this restriction.

Agency Eligibility

The following agencies are eligible to apply for funding from the Community Development Block Grant Program:

All non-profit, 501(c)(3), tax exempt agencies (administrative capacity must be demonstrated as part of the application process or by past )
Governmental agencies

Agencies must have a local board of directors or advisory board that governs the agency. The board must be of sufficient size to be representative of the diversity of the community served.

Criteria

Applications shall be received by the City staff and the Lewisville Community Development Block Grant Advisory Committee for review to determine if the following criteria are being met:

The agency is a 501(c)(3) designation from the IRS. This does not apply if the agency is a governmental agency that meets other application
The agency must have or obtain a unique DUNS number.
The application must address an eligible COVID Relief Area of Focus.
The application must propose a program or project listed as an eligible activity in HUD regulations at 24 CFR 570.201 – 206.

The proposed activity must meet a National Objective of the CDBG

Selection and scoring criteria for the CDBG-CV funding expands on the annual CDBG Request for Proposals (RFP) with three goals in mind: to streamline the process for returning applicants, to expedite the application and selection process, and to tailor the process to the hardships of COVID-19.

Eligible Areas of Focus

Following discussions with non-profit providers and other government agencies, the City of Lewisville adopted the focus areas below for CDBG-CV funding. Considerations included avoiding duplication of services where some needs are being addressed by other funding sources, and assessment of needs which were especially impacted by the COVID-19 crisis.

Eligible areas of Focus are:

Internet Connectivity;
Domestic Violence & Child Abuse;
Child Care;
Mental Health.

Only programs supporting the outlined categories are eligible to apply for funding. The Community Development Block Grant Advisory Committee will review proposals in the light of these needs.

Library [hide this]

Description	File Name	Date Uploaded	File Type
CDBG National Objectives	CDBGNationalObjectives.PDF	7/24/2020 7:25:57 AM	PDF
Applicant Notices	APPLICANTNOTICES.pdf	7/24/2020 8:42:56 AM	PDF
Client Template for Duplication of Benefits	TemplateforClientsDuplicationofBenefits101220.docx	11/17/2020 7:34:01 AM	DOCX
Duplication of Benefits Certification Form (for agencies)	DuplicationofBenefitsCDBGCV1.pdf	11/18/2020 1:20:51 PM	PDF
HUD Playing By the Rules - Updated	Playing-By-the-Rules-a-Handbook-for-CDBG-Subrecipients-On-Administrative-Systems.pdf	5/2/2022 6:30:26 AM	PDF

Applicant View

Application Status: Not Submitted

You must be logged in to begin.

Summary Pre-Application Application Questions Required Forms Activity Log

Financial CDBG CV Monthly Report: OVERDUE CDBG CV Monthly Report Totals

Summary

(answers are saved automatically when you move to another field)


Program Title
Amount Requested	USD$

Applicant Information
First Name
Last Name
Telephone
Email

Organization Information

(changes to this data will be reflected on all other applications for this organization)

Organization Legal Name/Entity Name

Address 1

Address 2

City

State/Province

ZIP+4/Postal Code

Country

Telephone

Fax (optional)

Website (optional)

Federal Tax ID (EIN) (XX-XXXXXXX)

UEI Number

IRS Verification

No current exempt IRS record was found for IDN . (Due to the IRS data sharing policy, ZoomGrants is unable to verify your IRS information. This does not mean the information is invalid. You can continue to submit your application as the system will repeatedly verify your information).
You might try searching the list of organizations whose federal tax exemption was automatically revoked located at the IRS Select Check Site

EIN:
Name:
ICO:
Street:
City:
State:
ZIP:
Subsection/Classification:	/ :
Affiliation Code:	:
Ruling Date:
Deductibility:	:
Foundation:	:
Organization:	:
Status:
Tax Period:
Asset Code:	:
Income Code:	:
Filing Requirement Code:	:
PF Filing Requirement Code:	:
Accounting Period:	:
Asset Amount:
Income Amount:
Revenue Amount:
National Taxonomy of Exempt Entities (NTEE) Code:	:
Sort Name (Secondary Name Line) :
Last Verified Date:

CEO/Executive Director

First Name

Last Name

Title

Your Pre-Application must be submitted AND approved before continuing.

Pre-Application

(answers are saved automatically when you move to another field)

Pre-Application Status

Undecided /Not Submitted

Instructions Show/Hide

1. What is the purpose or focus of your program?
Reminder: City Council has identified the following needs as focus areas to be funded. If you wish to apply for a program outside of these categories, please contact the Grants Department directly.

	Provide a wifi resource to low to moderate income students, families and/or individuals
	To prevent or respond to issues caused by domestic violence
	Provide a resource for child care
	Provide services for mental health

2. Identify your type of agency or organization.

	501c3 non-profit
	Governmental entity
	Other

3. Confirm that you will be able to meet any of the required National CDBG Objectives
Select all that apply. Explanations for each objective can be found in the Library tab.

	Benefit to Low-to-Moderate-Income Persons
	Elimination of Slum & Blight
	Urgent Need (see policy & procedures)

4. Your agency will most likely be required to collect income verification, race/ethnic demographic and household data on Lewisville citizens served by your COVID Relief program served with CDBG - CV CARES Act dollars. Please describe in detail how your agency plans to accomplish that task.

Submit Pre-Application

This Pre-Application section must be submitted and Approved by the Administrator (not ZoomGrants) before you can fill out the rest of the application.
Click the Submit Pre-Application button at the top or bottom of this tab to submit this section to be reviewed.

Your Pre-Application must be submitted AND approved before continuing.

Application Questions

(answers are saved automatically when you move to another field)

General Agency Information

1. Has your organization been awarded grant funds from the City of Lewisville previously (CDBG or City Funds qualify)?
Check what applies

2. What is the status of the program for which you are applying for funding to support COVID relief?
New: Agency is responding to COVID impacts with a new program. Continued: Agency needs funding to maintain current services/programs due to COVID impacts. Expanded: Agency is increasing its response to address increased needs due to COVID impacts.

	New Program/Service Due to COVID-19
	Continued Program/Service affected by COVID-19
	Expanded Program to address COVID-19 needs

3. Provide your organization's Mission Statement

4. For new applicants: Provide a brief history of agency and any outstanding accomplishments.
Returning applicants can enter "N/A"

5. For new applicants: List and briefly describe services/programs currently provided by the organization (excluding the program that will address COVID response).
Returning applicants can enter "N/A"

6. List the names of any other organizations that are considered parent units, component units, or affiliates for IRS reporting purposes or that exercise organizational control over the proposed grant recipient.

7. Describe your management capacity, including financial management, to administer new or expanded programs related to hardships created by COVID - 19. Explain how you have adjusted to expanded client needs so far.

8. Give contact information for the individual(s) completing and submitting monthly reports.
Full Name Title Email Address Phone Number w/ Extension Office Location

Program/Services Narratives & Detail

9. Provide a brief description of the nature of the problem as it exists and describe how funding would address the problem including how it relates to COVID impacts.

10. Is your agency currently the sole provider of this service in Lewisville? If not, which other agencies/programs offer similar services. Please compare and contrast your program.

11. List and describe the service(s) to be provided with this funding request. How will these services address the needs created by COVID to prevent, prepare, or respond.

12. CDBG CV - CARES ACT funding does not allow duplication of services. How will your agency ensure that clients served have not received these same services elsewhere?
Duplication of services is when a client receives resources from two different agencies to meet the same need (ie: rent for a specific month)

13. How do you measure levels of success of your program and describe the desired program outcomes.

14. Name the service to be given and then provide a description summary that explains: what services your program provides, who your target client is and any other important information.
Example: "1 Hour of Tutoring" - Sample Agency's XYZ program provides tutoring services to any child in need of additional guided learning due to challenges that come with virtual school.

15. Provide a projected number of services that will be given to address hardships created by COVID if you were to be awarded funding.

Client Narratives

16. Describe your agency's target and/or priority population. Do you consider this population under served? If so, briefly describe why you consider this population under served.

17. What are your program's eligibility requirements and selection criteria for clients/beneficiaries?

18. What is your service area? Explain where clients will receive actual services.

19. Enter the total number of Lewisville clients served by your agency, so far, for fiscal year 2019/2020 (October 2019 - September 2020).

20. Provide a projected number of clients that will be served to address hardships created by COVID-19.

21. City of Lewisville CDBG CARES Act - CV funding is reserved for the use to benefit Lewisville residents only. If you serve a wider area than Lewisville, please explain the proportionality of your program as it relates to Lewisville residents.

Financial Narratives

22. For new or expanded programs, explain how funding would result in higher service levels and/or program expansion. For continued programs, explain financial impacts from COVID-19 on your program and why new funding is needed to maintain service levels.

23. What type of cost would be charged to this funding? Please explain.
Examples: Supplies, Staff Salary, Child-care Vouchers, Direct Client Services

24. Provide the dollar amount of your proposed budget (this should include the requested funding)
You will be asked to outline the details of the proposed program budget. The template to be used can be found is the "Required Documents" tab.

25. Calculate the proposed cost per service unit and report that number.
Entire Proposed Program Budget / Proposed Number of Service Units Projected (given to all clients, not just Lewisville) = Cost Per Service Unit Example: $10,000 / 800 units = $12.50 per service unit

Your Pre-Application must be submitted AND approved before continuing.

Required Forms

Instructions Show/Hide

Documents Requested *

Required?

Uploaded Documents *

Agency Budget - For new applicants, please include your agency budget. This is your entire agency wide budget. Use the template provided.
Download template: Agency Budget Worksheet

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Program Budget - For both returning and new applicants, please include your program budget. This is your entire budget for the specific program for which you are applying for funding.
Download template: Program Budget Worksheet

Required

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Board of Directors - For new applicants, please include a listing of your board of directors: Listing of current and immediate past officers/members of the Board of Directors, their affiliations and addresses.

-none-

Organizational Chart - For new applicants, please include a list or chart of current employees and position titles.

-none-

Insurance - For new applicants, please include a Certificate of Insurance (including premise liability).

-none-

IRS form 990 - For new applicants, please include your latest IRS Form 990 and Schedule A for your organization.

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Certificate of Incorporation - For new applicants, please submit a Certificate of incorporation under the authority of the State of Texas.

-none-

Non-Profit Status - For new applicants, please submit proof of your organization's non-profit status, 501(c)(3) Internal Revenue Service Letter.

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Job Description - For new applicants, please provide resumes/job descriptions for key positions of current staff who will administer the proposed program.

-none-

Strategic Plan - For new applicants, please provide a copy of your agency's Strategic Plan (e.g. 5-year plan, Annual Action Plan, etc.)

-none-

Authorization to Submit - For all applicants, Resolution, minutes action or other documentation indicating the governing body authorizes the submission of the application.

Required

-none-

* ZoomGrants™ is not responsible for the content of uploaded documents.

Ask a CDBG CV Monthly Report Question

(answers are saved automatically when you move to another field)

CDBG CV Monthly Report 1: 11/15/2020

This report is OVERDUE. Submit CDBG CV Monthly Report 1

Source of Funding/Agency Information

1. Confirm that you are reporting COVID program information.

2. Has there been a change in staff for who is responsible for submitting the monthly reports?
If yes, provide updated contact information.

3. What dollar amount is being requested for reimbursement?

Demographic Report

4. Properly identify racial demographic data for unduplicated clients served.
MULTIRACIAL clients will also need their racial mix identified. Hispanic clients must also identify a race.

	White
	Black/African American
	Asian
	American Indian/Alaskian Native
	Native Hawaiian/Other Pacific Islander
	MULTIRACIAL

5. For each unduplicated mixed race client; Identify the racial mix break down for each.
If no mixed race clients were served, enter "0" in each field. If the client failed to identify their races, "Other Multi-racial" may be chosen.

	American Indian/Alaskan Native & White
	Asian & White
	Black/African American & White
	American Indian/Alaskan Native & Black/African American
	Other Multi-racial

6. Properly identify the ethnic demographic data for Hispanic, unduplicated clients.
If there were no Hispanic clients served enter "0" in all fields.

	White Hispanic
	Black/African American Hispanic
	Asian Hispanic
	American Indian/Alaskan Native Hispanic
	Native Hawaiian/Other Pacific Islander Hispanic
	Multiracial Hispanic

Client Data
Only include people you have served for the current month

7. Properly identify the income data for unduplicated clients served.
Clients who do not have income data on file, must be counted as "Middle Income (Over 80%)" and will not be counted as LMI clients.

	Extremely Low (0-30%)
	Low (30-50%)
	Moderate (50-80%)
	Middle Income (over 80%)
	Presumed Benefit

8. Confirm the Client Data Summary Report is properly completed and is to be uploaded.
*No client numbers are displayed that did not receive services *Clients are properly numbered and identified as new or duplicated *Race and Ethnicity codes are properly captured *Income data is identified using an "x"

	No Client Numbers are displayed that did not receive Services
	Clients are properly numbered and identified as new or duplicated
	For CDBG Reporting: Demographic & Income data are properly identified

9. Report the proper data according the fields below for the current reporting period (current month).

	For Contract - Number of unduplicated Lewisville Clients Served
	For Contract - Number of duplicated Lewisville Clients Served
	Number of Non-Lewisville Clients your Agency Served
	Total Number of Lewisville Clients your Agency Served (all programs/services, outside of COL contract)
	For Contract - Number of Service Units provided to Lewisville Clients

10. Please describe any hardships that occurred during the reporting period that prevented or slowed down providing service units to Lewisville residents.
If there were not hardships and targets were met, please enter "N/A."

11. Confirm the month of service for which you are asking reimbursement.

Documents Requested *

Required?

Uploaded Documents *

Client Data Summary Report & Summary Performance Objectives Report CV - Combined

-none-

Upload

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Upload

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Upload

* ZoomGrants™ is not responsible for the content of uploaded documents.

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